District Office Operations Lead – Growth & Impact

Impact Fire Services; Payson (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Weekly pay

Healthcare benefits

401(k) company match

Paid time off

Job summary

Impact Fire Services is seeking an Office Manager to lead day-to-day operations of the local district office and support growth. You will oversee billing, payroll, HR onboarding and licensing, and partner with IT and Safety to ensure smooth operations.

The role requires strong MS Office skills, 3–5 years of office management experience, excellent communication, and meticulous organization in a fast-paced environment. Equal opportunity employer.

Qualifications

• 3–5 years of office administrative and management experience.
• Proficient in MS Office (Word, Excel).
• Detail oriented in a fast paced office environment.
• Exceptional communication and organizational skills.
• Background screening and drug test required; MVR checks for driving positions.

Responsibilities

• Lead the administrative functions of local office, supporting leadership and operations.
• Oversee office billing and contract setup, lead costing for billing.
• Coordinate collections for district Accounts Receivable and assist on collections calls.
• Manage Accounts Payable portal and escalate exceptions with District/Branch Manager.
• Submit weekly payroll packet and facilitate district payroll with Payroll team.
• Answer incoming calls and perform receptionist duties.
• Maintain licensing in coordination with Risk team.
• Coordinate with HR on hires/terminations, onboarding/offboarding in Ceridian Dayforce with IT and Safety teams.
• Manage petty cash and check register.
• Support local tech needs for field personnel with IT.
• Coordinate with Fleet and Safety on vehicle/office safety.
• Oversee administrative staff and ensure deadlines and accuracy.
• Generate memos, emails, and reports; respond to information requests.

Skills

Office administration

Communication skills

Organizational skills

Attention to detail

Tools

MS Office Suite

Job description

Impact Fire Services is seeking an Office Manager to lead day-to-day operations of the local district office and support growth. You will oversee billing, payroll, HR onboarding and licensing, and partner with IT and Safety to ensure smooth operations.

The role requires strong MS Office skills, 3–5 years of office management experience, excellent communication, and meticulous organization in a fast-paced environment. Equal opportunity employer.