District Office Administrative Specialist

Banks School District; Banks (OR); On-site; USD 40,000 - 55,000; Full time

Job summary

Banks School District is seeking an Administrative Assistant for the District Office to provide essential clerical and reception support. You will handle phones, greet visitors, route inquiries, and perform a variety of secretarial tasks to support district operations.

The role requires strong communication skills, proficiency with Google Docs/Sheets, and the ability to manage multiple tasks in a fast-paced environment while maintaining accuracy and confidentiality.

Qualifications

• Minimum of a high school diploma or equivalent.
• Exceptional telephone etiquette and personal greeting skills.
• Operate office equipment including computer, copier, FAX and scheduling software.
• Knowledge of Google Docs and Sheets.
• Ability to compose finished products from rough copy or verbal instructions.
• Ability to work under pressure and meet deadlines.
• Ability to prioritize multiple tasks.

Responsibilities

• General reception duties: answer telephone, greet visitors, route to appropriate personnel, respond to information requests, sort district mail.
• Provide a variety of secretarial/clerical duties for the District Office.
• Maintain and process Building Use forms for the District.
• Maintain and process student transfer and virtual charter requests.
• Maintain and process Free and Reduced lunch forms, including Mealtime input and reports.
• Assist District Office Administration and staff; provide backup coverage.
• Schedule District Conference Room for use by District employees.
• Facilitate and participate in District activities as needed.
• Assist with various fiscal procedures including accounts payable and deposits.
• Assist with social media and website maintenance.
• Support Superintendent and Board Secretary; prepare Board agendas and attend meetings.
• Coordinate equipment and supply needs for District Office.
• May participate in Bargaining team during negotiations.
• Cultivate and model a respectful working and learning environment.

Skills

Telephone etiquette

Office equipment

Google Docs/Sheets

Communications

Multitasking

Organizational skills

Diversity communication

English proficiency

Education

High school diploma or equivalent

Tools

Computer

Copier

FAX

Conference room scheduling software

Email/software applications

Job description

Banks School District is seeking an Administrative Assistant for the District Office to provide essential clerical and reception support. You will handle phones, greet visitors, route inquiries, and perform a variety of secretarial tasks to support district operations.

The role requires strong communication skills, proficiency with Google Docs/Sheets, and the ability to manage multiple tasks in a fast-paced environment while maintaining accuracy and confidentiality.