ADMINISTRATIVE ASSISTANT - DISTRICT OFFICE

Banks School District; Banks (OR); On-site; USD 40,000 - 55,000; Full time

Job summary

Banks School District is seeking an Administrative Assistant for the District Office to provide essential clerical and reception support. You will handle phones, greet visitors, route inquiries, and perform a variety of secretarial tasks to support district operations.

The role requires strong communication skills, proficiency with Google Docs/Sheets, and the ability to manage multiple tasks in a fast-paced environment while maintaining accuracy and confidentiality.

Qualifications

• Minimum of a high school diploma or equivalent.
• Exceptional telephone etiquette and personal greeting skills.
• Operate office equipment including computer, copier, FAX and scheduling software.
• Knowledge of Google Docs and Sheets.
• Ability to compose finished products from rough copy or verbal instructions.
• Ability to work under pressure and meet deadlines.
• Ability to prioritize multiple tasks.

Responsibilities

• General reception duties: answer telephone, greet visitors, route to appropriate personnel, respond to information requests, sort district mail.
• Provide a variety of secretarial/clerical duties for the District Office.
• Maintain and process Building Use forms for the District.
• Maintain and process student transfer and virtual charter requests.
• Maintain and process Free and Reduced lunch forms, including Mealtime input and reports.
• Assist District Office Administration and staff; provide backup coverage.
• Schedule District Conference Room for use by District employees.
• Facilitate and participate in District activities as needed.
• Assist with various fiscal procedures including accounts payable and deposits.
• Assist with social media and website maintenance.
• Support Superintendent and Board Secretary; prepare Board agendas and attend meetings.
• Coordinate equipment and supply needs for District Office.
• May participate in Bargaining team during negotiations.
• Cultivate and model a respectful working and learning environment.

Skills

Telephone etiquette

Office equipment

Google Docs/Sheets

Communications

Multitasking

Organizational skills

Diversity communication

English proficiency

Education

High school diploma or equivalent

Tools

Computer

Copier

FAX

Conference room scheduling software

Email/software applications

Job description

ADMINISTRATIVE ASSISTANT - DISTRICT OFFICE JobID: 359

• Date Posted: 8/14/2026
• Location: BANKS SCHOOL DISTRICT

Confidential Employee, Non-represented

GENERAL DUTIES

Perform telephone and reception duties for the District Office. Perform a variety ofsecretarial/clerical duties for District Office.

REQUIRED QUALIFICATIONS

• A. A minimum of a high school diploma or the equivalent
• B. Exceptional telephone etiquette and personal greeting skills
• C. Operate a variety of office equipment including computer, copier, FAX,conference room scheduling software, and other related software or equipment
• D. Possess knowledge of, and experience with, office programs such as Google docs and sheets
• E. Demonstrated ability to compose a finished product from rough copy or verbal instructions
• F. Record of ability to work under pressure and tight timelines
• G. Ability to prioritize multiple tasks at a time
• H. Ability to maintain effective relationships with students, fellow employees, and the general public
• I. Proficient oral and written communication skills in English
• J. Ability to effectively work and communicate with students, parents, and school personnel from diverse cultures or backgrounds
• K. The ability to follow oral and written instructions
• L. Proficient in the use of computer and Internet based applications, including but not limited to email and systems applications
• M. The ability to learn new automated systems as they are brought online by theDistrict
• N. The ability to work harmoniously with others

ESSENTIAL RESPONSIBILITIES

• A. General reception duties: Answer telephone, receive visitors, route visitors to appropriate personnel and/or respond to requests for information, sort Districtmail
• B. Provide a variety of secretarial and clerical duties
• C. Maintain and process Building Use forms for District
• D. Maintain and process student transfer and virtual charter requests
• E. Maintain and process Free and Reduced lunch forms for District, includinguse of Mealtime software for input and reports
• F. Assist District Office Administration and staff; Serve as additional support forDistrict staff work as well as backup coverage
• G. Schedule District Conference Room for use by District employees
• H. May facilitate and participate in District activities
• I. May assist with various fiscal procedures including accounts payable anddeposits.
• J. May assist with social media and website maintenance
• K. Superintendent and Board Secretary; preparation of Board agendas & policies, and attendance at monthly Board meetings.
• L. Coordinate equipment and supply needs for District Office
• M. May participate in the Bargaining team during negotiations
• N. Cultivate and model a respectful working and learning environment

Banks School District believes that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities.

Therefore, this position description is designed to define primary duties, qualifications and job scope but should not limit the incumbent nor the organization to the workidentified. It is our expectation that every employee will offer his/her services whereverand whenever necessary to ensure the success of the District's goals.

PHYSICAL REQUIREMENTS FOR ESSENTIAL RESPONSIBILITIES

In 8-hour workday, this job requires:

R – Rarely (Less than .5 hr per day) O – Occasionally (.5 – 2.5 hrs per day) F – Frequently (2.5 – 5.5 hrs per day) C – Continually (5.5 – 8 hrs per day) NA – Not Applicable

Physical Requirements

NA

R

O

F

C

X

Stationary Standing

X

X

X

X

Crouching (bend at knees)

X

Stooping (bend at waist)

X

X

X

X

Climbing (ladder)

X

Reaching overhead

X

Reaching extension

X

Repetitive use arms

X

Repetitive use wrists

X

Repetitive use hands grasping

X

Repetitive use hands squeezing

X

Fine manipulation

X

Using foot control

X

*Pushing/Pulling

X

*Lifting/Carrying

X

*Identified items typically moved:Miscellaneous office supplies and equipment includingcopy paper and files

WORK PLACE EXPECTATIONS

• A. Work effectively with and respond to people from diverse cultures or backgrounds
• B. Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean, and appropriate professional manner for the assignment and work setting
• C. Have regular and punctual attendance
• D. Confer regularly with immediate supervisor
• E. Follow all District policies, work procedures, and reasonable requests by proper authority
• F. Maintain the integrity of confidential information relating to students, staff, andDistrict patrons
• G. Cultivate and model a respectful working and learning environment
• H. Annually pass the District's required online training by the District's assigned due date
• I. Follow site and/or District protocol for reporting absences
• J. Maintain current licenses and/or certificates required for the position
• K. Utilize the District's electronic systems and applications related to the job