Elementary School Administrative Assistant

Young World Physical Education; Osceola (AR); On-site; USD 28,000 - 42,000; Full time

Job summary

Osceola School District in Osceola, Arkansas is seeking an Elementary School Administrative Assistant to provide clerical and secretarial support at a school site. The role involves handling communications, calendars, enrollment data and daily office operations.

The position requires organizational skills, confidentiality, and the ability to work with diverse staff and families.

Qualifications

• High school diploma required; shorthand desirable.
• Experience with office management preferred.
• Ability to work with confidential information and students' records.

Responsibilities

• Prepare, copy and distribute notices and memos for staff awareness.
• Assist in planning and scheduling school events and maintain calendars.
• Maintain documents, files and records for reference and audits.
• Prepare purchase orders for the district's accounting/finance office.
• Maintain inventories of supplies and materials.
• Assist visitors and answer telephone calls providing information.
• Sort and distribute mail; handle outgoing mail.
• Enter enrollment and student records data into the computer system.
• Respond to inquiries from students, parents and staff.

Skills

Communication

Teamwork

Follow instructions

Arithmetic

PC skills

Problem solving

Confidentiality

Organizational skills

Office procedures

Documentation

Education

High school diploma

Shorthand desirable

Job description

Elementary School Administrative Assistant

Job Details

Osceola School District - Osceola, Arkansas

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Job ID: 5848915

Application Deadline: Posted until filled

Posted: Jul 23, 2026 12:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Position Purpose

Under the direct supervision of the principal or other administrator, and as assigned by the School Executive Secretary, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions

• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assist visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distribute incoming mail appropriately; sends outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

*See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualification Profile

• Graduation from high school.
• Some Shorthand or speed writing skills desirable.
• Successful experience with office management preferred.

FLSA Status: Non-exempt Position Type: Full-time

Job Categories: Support Staff > Administrative Assistant

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required.