District Office Accounting Pro: Payables & Records

DISTRICT OFFICE; Dallas (GA); On-site; USD 37,000 - 54,000; Full time

Job summary

Paulding County Schools DISTRICT OFFICE in Dallas, Georgia, is seeking a Central Office Accounting Support Specialist PO to assist in accounts payable, process invoices for District Purchase Orders, and maintain records retention for the department. The role operates in an office environment under the Business Services Coordinator.

Responsibilities include reviewing POs and invoices, handling mail and vendor communications, maintaining filing systems, and supporting process improvements while

Qualifications

• Minimum of a high school diploma or GED.
• Must possess strong computer, typing, bookkeeping, and analytical skills.
• Excellent communicator.
• Ability to maintain confidentiality.

Responsibilities

• Review, receive into system, and process purchase orders and invoices for payment, sending budget overages to purchase originators.
• Process incoming and outgoing daily mail which entails the matching of purchase orders and invoices and filing pending documents.
• Monitor/process accounts payable email account for invoices and other vendor correspondence.
• Review pending invoices and purchase orders and make necessary contact with vendors and/or PO originators to request needed documentation to complete payment process and resolve billing errors.
• Communicate with PO originators regarding various situations in receiving of purchase orders and submitting documentation for payment.
• Monthly review and resolution of open purchase orders listed on report.
• Regular filing of accounts payable and journal entry documents, prepare accounts payable files for storage, and maintain storage records for the department in accordance with the retention schedule.
• Assist in implementation of accounts payable process improvements as needed.
• All staff are expected to fully adhere to the ethical standards set forth by the Georgia Professional Standards Commission, continuously demonstrating a strong understanding of the tasks and responsibilities their roles require.

Skills

Typing

Bookkeeping

Analytical skills

Computer skills

Communication

Education

High school diploma or GED

Job description

Paulding County Schools DISTRICT OFFICE in Dallas, Georgia, is seeking a Central Office Accounting Support Specialist PO to assist in accounts payable, process invoices for District Purchase Orders, and maintain records retention for the department. The role operates in an office environment under the Business Services Coordinator.

Responsibilities include reviewing POs and invoices, handling mail and vendor communications, maintaining filing systems, and supporting process improvements while