Central Office Accounting Support Specialist PO

DISTRICT OFFICE; Dallas (GA); On-site; USD 37,000 - 54,000; Full time

Job summary

Paulding County Schools DISTRICT OFFICE in Dallas, Georgia, is seeking a Central Office Accounting Support Specialist PO to assist in accounts payable, process invoices for District Purchase Orders, and maintain records retention for the department. The role operates in an office environment under the Business Services Coordinator.

Responsibilities include reviewing POs and invoices, handling mail and vendor communications, maintaining filing systems, and supporting process improvements while

Qualifications

• Minimum of a high school diploma or GED.
• Must possess strong computer, typing, bookkeeping, and analytical skills.
• Excellent communicator.
• Ability to maintain confidentiality.

Responsibilities

• Review, receive into system, and process purchase orders and invoices for payment, sending budget overages to purchase originators.
• Process incoming and outgoing daily mail which entails the matching of purchase orders and invoices and filing pending documents.
• Monitor/process accounts payable email account for invoices and other vendor correspondence.
• Review pending invoices and purchase orders and make necessary contact with vendors and/or PO originators to request needed documentation to complete payment process and resolve billing errors.
• Communicate with PO originators regarding various situations in receiving of purchase orders and submitting documentation for payment.
• Monthly review and resolution of open purchase orders listed on report.
• Regular filing of accounts payable and journal entry documents, prepare accounts payable files for storage, and maintain storage records for the department in accordance with the retention schedule.
• Assist in implementation of accounts payable process improvements as needed.
• All staff are expected to fully adhere to the ethical standards set forth by the Georgia Professional Standards Commission, continuously demonstrating a strong understanding of the tasks and responsibilities their roles require.

Skills

Typing

Bookkeeping

Analytical skills

Computer skills

Communication

Education

High school diploma or GED

Job description

Central Office Accounting Support Specialist PO

Paulding County Schools DISTRICT OFFICE - Dallas, Georgia Open in Google Maps

This job is also posted in PCSD Career Opportunities

Job Details

Job ID: 5941016

Application Deadline: Oct 04, 2026 11:59 PM (Eastern Standard Time)

Posted: Sep 25, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Thank you for your interest in our Central Office Accounting Support Specialist PO position.

Job Summary: The Central Office Accounting Support Specialist POis a vital and supportive member of the PCSD team, working collaboratively with educators, support staff, and administration to achieve the shared goal of ensuring all students receive the education they need to succeed both today and tomorrow. This role is performed within a officeenvironment, overseen by the Business Services Coordinator, where teamwork and dedication to student success are paramount.

JOB DESCRIPTION

Position Title: Central Office Accounting Support Specialist PO

Salary Schedule: CLSJ

Department: Business Services

Job Code: 243101

Reports To: Business Services Coordinator

Work Schedule: Annual/8 hr.

Grade/Level: BSACT

FLSA: Non-Exempt

Primary Function: Assists in the accounts payable function by processing invoices for District Purchase Orders. Also maintains records retention for the department.

Working Conditions:

Physical Demands:

Office Environment

Dexterity of hands and fingers to operate a computer keyboard

Constant Interruptions

Hearing and speaking to exchange information

Seeing to read a variety of materials

Sitting for extended periods of time

Bending at the waist, kneeling, or crouching to file materials

Qualifications:

Minimum of a high school diploma or GED

Must possess strong computer, typing, bookkeeping, and analytical skills

Excellent communicator

Ability to maintain confidentiality

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

Essential Functions:

Review, receive into system, and process purchase orders and invoices for payment, sending budget overages to purchase originators

Process incoming and outgoing daily mail which entails the matching of purchase orders and invoices and filing pending documents

Monitor/process accounts payable email account for invoices and other vendor correspondence

Review pending invoices and purchase orders and make necessary contact with vendors and/or PO originators to request needed documentation to complete payment process and resolve billing errors

Communicate with PO originators regarding various situations in receiving of purchase orders and submitting documentation for payment

Review any problems with supervisor

Monthly review and resolution of open purchase orders listed on report

Regular filing of accounts payable and journal entry documents, prepare accounts payable files for storage, and maintain storage records for the department in accordance with the retention schedule

Assist in implementation of accounts payable process improvements as needed

Back up and assist with other departmental responsibilities as needed

All other duties and responsibilities that may be required or requested to ensure prompt and accurate service in the accounts payable department and maintain a steady workflow

Comply with federal, state, and local legal requirements for accounting policies, rules, and regulations

All other duties assigned by the Superintendent or designee

All staff are expected to fully adhere to the ethical standards set forth by the Georgia Professional Standards Commission, continuously demonstrating a strong understanding of the tasks and responsibilities their roles require. Moreover, they must embody the core belief that every action we take is driven by a commitment to the best interests of our students.

• It is the policy of the Paulding County School District not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service.
• Vacancies posted for a minimum of ten (10) calendar days.Emergency vacancies posted for a minimum of five (5) calendar days.
• The Paulding County School District uses the E-Verify system to verify eligibility for employment in the United States.

Position Type: Full-Time

Salary: $37,217.92 to $54,110.35 Per Year

Job Categories:

Administration > Business/Finance

Organization-level Positions > Specialist

Other Professional > Other Classified Professional

Support Staff > Accounting/Bookkeeping

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 3236 Atlanta Highway
• Dallas, Georgia 30132
• Phone: [phone]
• Email: [e-mail]