District Administrative Specialist I

State of North Carolina; Raleigh (NC); On-site; USD 37,000 - 67,000; Full time

Job summary

The Department of Adult Correction is seeking an Administrative Specialist I for the Raleigh District. This full-time position involves providing administrative, fiscal, and HR support, maintaining confidentiality, and working collaboratively with a team. Ideal for candidates with a high school diploma and relevant administrative experience.

Benefits

State Benefits

Qualifications

• Experience in customer service and communicating effectively.
• Experience in maintaining and organizing records.
• Demonstrated confidentiality in prior roles.

Responsibilities

• Provide fiscal and administrative support to the Judicial District Manager.
• Handle HR functions including onboarding and leave administration.
• Manage inventory and purchasing tasks.

Skills

Customer service

Confidentiality

Attention to detail

Collaboration

Effective communication

Education

High school diploma or GED

Tools

MS Office

Job description

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Description of Work

If you desire a rewarding career that has a great work/life balance with benefits, please apply today!

The Department of Adult Correction, Division of Community Supervision has an exciting opportunity for an energetic, professional Administrative Specialist I to provide fiscal, administrative, and human resources support to the Judicial District Manager and the district employees, consisting primarily of Probation/Parole Officers.

The mission of Community Supervision is to protect the safety of citizens in communities throughout the state by providing viable alternatives and meaningful supervision to offenders on probation, parole, or post-release supervision. The primary goal of Community Supervision is to reach an equal balance of control and treatment for offenders that will positively affect their behavior and lifestyle patterns.

Position works under pressure to meet deadlines for reports, handles inventory and purchasing, , suspense files, and HR functions. Position provides administrative support to the Judicial District Manager and their team, to include scheduling meetings and recording minutes, and screening calls and visitors. Documents prepared may be used in court proceedings or for other official purposes, so concise communication and use of correct grammar and tone are essential. Position also prepares interview-related and onboarding documents, and functions as the health & benefits representative for the district employees. Position will receive and process mail, distribute and file documents both electronically and hard copy, and maintain personnel, fiscal and operations files.

Position will provide HR support in the key areas of:

• Time administration,
• Administering various types of leave to include but not limited to FMLA and Workers' Compensation,
• Employment packages,
• Onboarding documentation and new hire orientation,
• Separations.
  
  

Position will provide fiscal support services in the key areas of:

• Inventory control management to include physical inventories of fixed assets
• Office operations,
• Entering requisition and usage orders,
• Verifying state contract items, vendor information, shipments and purchase orders receipts,
• Prepare and review mileage reports, process travel authorizations and reimbursement requests,
• Handle lease agreements.
  
  

The Successful Incumbent Will

• Uphold Confidentiality: Demonstrate a strong commitment to maintaining confidentiality and trust in all interactions.
• Exhibit Independent Work Ethic: Work to external and self-imposed deadlines, demonstrate initiative and self- motivation.
• Be a Collaborative Team Player: Contribute positively to the district, valuing collaboration and collective success.
• Be Adaptable: Thrive in a fast-paced setting, embracing change and flexibility to meet evolving challenges.
• Exhibit Professionalism Under Pressure: Maintain professional demeanor and composure, even amidst frequent interruptions.
• Exhibit Policy and Procedure Compliance
• Excel at Instruction Interpretation: Skillfully interpret and execute both oral and written instructions, acting decisively and accurately per policy.
• Proficiency in Systems: Utilize current purchasing, inventory, and HR systems effectively, demonstrating technical proficiency and attention to detail.
  
  

The duties involve extensive public and staff contact both via phone and in person and may include occasional interaction with criminal offenders.

This is an Internal Posting open ONLY for current North Carolina State Government employees and for eligible RIF candidates from NC State Government.

This is a full-time position (40 hours per week) with State Benefits

Note To Current State Employees

State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

Knowledge, Skills And Abilities / Competencies

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application. Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities. (Note: These links were created for applicants of Dept. of Adult Correction jobs and may not reflect the policies or procedures of other State agencies.)

To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Proven experience in providing customer service,
• Demonstrated experience conveying information through a wide variety of media, including the use of proper spelling, grammar, and punctuation, and verbally,
• Demonstrated experience compiling and organizing printed and electronic information, keeping records, writing reports, maintaining logs, maintaining & manipulating data,
• Proven experience in a position requiring confidentiality.
  
  

Management Prefers

• Experience working in a legal, criminal justice or court related environment,
• Experience with MS Office applications with strong Word and Excel skills
• Experience working in a human resource office
  
  

Experience working with an HR current or past Notary Public certification

Minimum Education And Experience Requirements

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

See https://oshr.nc.gov/experience-guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

We have a mission that matters! Come Join Us!

The NC Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.

The Division of Community Supervision (DCS) is responsible for overseeing supervision of adult offenders on probation, parole, or post-release. The DCS mission is to ensure public safety while helping offenders make positive changes and successfully complete their supervision.

DCS collaborates closely with the NC Post-Release Supervision and Parole Commission, the court system as well as other state agencies, and community partners, particularly those addressing mental health, substance use, and re-entry issues faced by our returning citizens.

DCS is also responsible for the supervision of offenders who transfer from other states through the Interstate Compact program and has oversight of the Community Service Work Program.

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/ licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions (Download PDF reader) (Download PDF reader) (Download PDF reader).
  
  

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For questions specific to this posting, please contact Human Resources Professional at 252-214-6928. For technical issues with your application, please call the NEOGOV help line at 855-524-5627.

Agency

State of North Carolina

Address

NOTE: Apply to the department listed on posting

An Equal Opportunity Employer, North Carolina, State Government

Website

https://oshr.nc.gov/work-nc

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For Permanent And Time-limited Appointments

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

Did you get personalized career search assistance from the JoinNC initiative for displaced workers?

• Yes
• No
  
  

02

Applicants must possess the required "Minimum Education and Experience" and "Knowledge, Skills and Abilities" listed on the job vacancy and announcement in order to be deemed qualified. I understand that my application MUST reflect a complete work history and include all education and certifications/credentials. A resume is not a substitution for a completed application. Also, I understand that Supplemental Questions are considered a part of the application, and the answers are used in the screening process and that all questions must be answered completely and accurately.

• Yes, I understand and fully completed all requirements.
  
  

03

If selected for this position, the salary range offered will be within the posted salary range of $37,782 - $66,120. Are you willing to accept a salary in this range? Note: Answering "No" to this question will result in your application being withdrawn from further consideration for this position.

• Yes
• No
  
  

04

I understand that this position requires occasional interaction with criminal offenders.

• Yes
• No
  
  

05

Have you worked in a legal, criminal justice or court related environment?

• Yes
• No
  
  

06

Please describe your experience in keeping records, writing reports, or maintaining logs. Indicate in which job you gained this experience (this must also be documented on your application in order to receive credit). If "None", then type N/A.

07

Please outline your work experience which required strict attention to proper spelling, grammar, and punctuation (this must also be documented on your application in order to receive credit). If "None", then type N/A.

08

Please choose the best option to describe your HRIS experience:

• Current Notary in NC
• Former Notary in NC
• Former Notary in another State
• N/A
  
  

09

Please choose the best option to describe your HRIS experience:

• Fiori (a.k.a. Beacon) end user
• Fiori (a.k.a. Beacon) time administrator
• Other HRIS administrator experience
• None
  
  

10

Current employees, please record your personnel number below. If you are not a current employee, record NA.

• Required Question

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Government Administration

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