District Administrative Specialist I

NC Department of Adult Correction; North Carolina; On-site; USD 35,000 - 50,000; Full time

Job summary

The NC Department of Adult Correction is seeking an energetic District Administrative Specialist I to support district operations by providing administrative and fiscal assistance. This full-time role emphasizes confidentiality, adaptability, and collaboration in a fast-paced environment, making it ideal for individuals dedicated to maintaining professionalism while managing multiple responsibilities effectively.

Qualifications

• Two years of related experience or equivalent combination of education and experience.

Responsibilities

• Provide administrative support to Judicial District Manager and probation/parole officers.
• Schedule meetings and record minutes, process HR functions.
• Manage inventory and purchasing, and prepare documents for court.

Skills

Confidentiality

Time administration

Collaboration

Adaptability

Proficient in current systems

Education

High school diploma or GED

Job description

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Description of Work

If you desire a rewarding career with a great work/life balance and benefits, please apply today! The Department of Adult Correction, Division of Community Supervision, has an exciting opportunity for an energetic, professional Administrative Specialist I to provide fiscal, administrative, and human resources support to the Judicial District Manager and district employees, primarily Probation/Parole Officers.

The mission of Community Supervision is to protect citizens by providing viable alternatives and meaningful supervision to offenders on probation, parole, or post-release supervision. The primary goal is to balance control and treatment to positively influence offenders' behavior and lifestyle.

This position requires working under pressure to meet deadlines, handle inventory and purchasing, suspense files, and HR functions. Responsibilities include scheduling meetings, recording minutes, screening calls and visitors, preparing documents for court or official use, onboarding, and acting as the health & benefits representative. The role involves managing mail, filing documents electronically and physically, and maintaining personnel, fiscal, and operational files.

Key HR areas include:

• Time administration
• Managing leave (FMLA, Workers' Compensation, etc.)
• Employment packages and onboarding
• Separations

Fiscal support includes:

• Inventory control and physical asset inventories
• Office operations and requisitions
• Verifying vendor and shipment details
• Processing mileage, travel, and lease agreements

The successful incumbent will:

• Uphold confidentiality
• Work independently and meet deadlines
• Collaborate effectively
• Adapt to a fast-paced environment
• Maintain professionalism under pressure
• Follow policies and interpret instructions accurately
• Use current systems proficiently

This role involves extensive public and staff contact, including occasional interaction with offenders. It is an Internal Posting open only to current NC State Government employees and RIF candidates.

This is a full-time position (40 hours/week) with State benefits. Current State employees are encouraged to apply, with salary adjustments based on experience and internal policies.

Qualifications include a high school diploma or GED and two years of related experience or an equivalent combination of education and experience. Additional details and application instructions are provided in the full job posting.

For questions, contact Human Resources at 252-214-6928. To check application status, log into your account. We are an Equal Opportunity Employer and committed to reasonable accommodations.