Dispatcher

Airco; Fort Worth (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

AirCo Air Conditioning, Heating & Plumbing – Fort Worth, TX is seeking an HVAC Dispatcher to coordinate daily service calls, schedule technicians, and communicate with customers to keep the service department running smoothly.

The right candidate stays calm under pressure, remains highly organized, and delivers exceptional customer service while managing multiple moving parts in a fast-paced environment. This role emphasizes ownership and proactive problem solving within a growing team.

Qualifications

• Previous HVAC, plumbing, home-services, or dispatching experience preferred
• Previous experience with a dispatching or scheduling system is a plus
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to multitask in a fast-paced environment
• Strong problem-solving and decision‑making abilities
• Professional and friendly phone presence
• Ability to work well under pressure
• Reliable, dependable, and punctual
• Comfortable working with technicians, customers, and management
• Proficient with computers and common office software

Responsibilities

• Schedule and dispatch HVAC service technicians to residential and commercial calls
• Prioritize emergency, warranty, maintenance, and routine service calls
• Optimize technician routes and schedules to maximize efficiency
• Communicate with technicians throughout the day regarding job status, changes, and customer needs
• Communicate professionally with customers regarding appointment times and technician arrival windows
• Monitor technician availability and adjust schedules throughout the day
• Follow up on delayed, completed, and rescheduled calls
• Coordinate with Customer Service, Sales, Installation, Warehouse, and Management teams
• Maintain accurate service call information and documentation
• Help ensure technicians have the proper information and equipment needed for each call
• Handle scheduling changes and unexpected issues quickly and professionally
• Maintain a positive, team-oriented environment
• Perform other duties as needed to support the service department

Skills

Organization

Communication

Multitasking

Pressure handling

Customer service

Job description

HVAC Dispatcher

AirCo Air Conditioning, Heating & Plumbing – Fort Worth, TX

AirCo is looking for a highly organized, motivated, and customer-focused HVAC Dispatcher to join our growing team. The Dispatcher is responsible for coordinating daily service calls, efficiently scheduling technicians, communicating with customers, and keeping the service department running smoothly.

We're looking for someone who can think quickly, stay calm under pressure, and keep multiple moving pieces organized while providing excellent customer service.

Responsibilities

• Schedule and dispatch HVAC service technicians to residential and commercial calls
• Prioritize emergency, warranty, maintenance, and routine service calls
• Optimize technician routes and schedules to maximize efficiency
• Communicate with technicians throughout the day regarding job status, changes, and customer needs
• Communicate professionally with customers regarding appointment times and technician arrival windows
• Monitor technician availability and adjust schedules throughout the day
• Follow up on delayed, completed, and rescheduled calls
• Coordinate with Customer Service, Sales, Installation, Warehouse, and Management teams
• Maintain accurate service call information and documentation
• Help ensure technicians have the proper information and equipment needed for each call
• Handle scheduling changes and unexpected issues quickly and professionally
• Maintain a positive, team-oriented environment
• Perform other duties as needed to support the service department

Qualifications

• Previous HVAC, plumbing, home-services, or dispatching experience preferred
• Previous experience with a dispatching or scheduling system is a plus
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to multitask in a fast-paced environment
• Strong problem-solving and decision‑making abilities
• Professional and friendly phone presence
• Ability to work well under pressure
• Reliable, dependable, and punctual
• Comfortable working with technicians, customers, and management
• Proficient with computers and common office software

What We're Looking For

We want someone who takes ownership of the dispatch board and understands that great dispatching is about more than simply putting appointments on a schedule.

The right person will know how to keep technicians productive, take care of customers, communicate clearly, and solve problems before they become bigger problems.

Why Join AirCo?

• Growing HVAC, Heating & Plumbing company
• Team-oriented work environment
• Opportunity for growth and advancement
• Competitive compensation
• Work alongside an experienced service and operations team
• Be part of a company that values its employees and customers

If you're organized, dependable, energetic, and ready to make a difference in a fast-paced service department, we'd love to hear from you!