Dispatch & Office Admin Pro (Temp-to-Hire)

Jobsource-Usa,-Inc.; Omaha (NE); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer matching

Paid holidays

Annual vacation time

Job summary

Job Source USA, Inc. in Omaha, NE is seeking an experienced Office Administrator to support daily operations in a fast-paced environment.

The role involves scheduling, dispatching, invoicing, data entry, collections, and general office tasks, working closely with management, customers, and technicians. The ideal candidate has 4-5 years of office administration experience, strong Microsoft Office and Excel skills, and excellent communication abilities.

Qualifications

• 4-5 years of Office Administrator experience.
• Strong administrative and office management experience.
• Strong organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize responsibilities.
• Experience with invoicing and collections.
• Experience with scheduling and/or dispatching.
• Comfortable communicating directly with customers.

Responsibilities

• Coordinate daily office activities and operations
• Capture and maintain accurate customer information
• Assist regional managers with job activity entry into PSA
• Schedule and dispatch technicians and service vehicles
• Communicate with customers and technicians
• Prepare business correspondence
• Manage scheduling and appointments
• Conduct customer follow‑up calls
• Prepare and process invoices accurately
• Assist with collections and communicate with accounts receivable
• Process and type inventories
• Perform data entry using company-approved software
• Maintain accurate job documentation and records
• Maintain office supply inventory and place orders
• Assist management with improving office systems and procedures
• Assist with online reviews and marketing‑related tasks
• Help ensure the office is properly staffed, equipped, and supplied
• Assist with HR‑related administrative functions and reporting

Skills

Office coordination

Communication skills

Multitasking

Time management

Detail orientation

Microsoft Office

Excel

Customer interaction

Education

High School Diploma or equivalent

Tools

Microsoft Office

Excel

PowerPoint

Job description

Job Source USA, Inc. in Omaha, NE is seeking an experienced Office Administrator to support daily operations in a fast-paced environment.

The role involves scheduling, dispatching, invoicing, data entry, collections, and general office tasks, working closely with management, customers, and technicians. The ideal candidate has 4-5 years of office administration experience, strong Microsoft Office and Excel skills, and excellent communication abilities.