Dispatch Coordinator

Porta Kleen; Lancaster (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

Porta Kleen in Lancaster, OH is seeking a detail-oriented Dispatch Coordinator to manage hydro excavation scheduling, dispatch crews and equipment, and coordinate job details with customers. This role requires strong organizational skills and clear communication to keep daily operations running smoothly.

You will work cross-functionally with operations, field personnel, and sales to meet customer needs and safety requirements.

Qualifications

• High school diploma or equivalent preferred.
• Strong organization, attention to detail, problem-solving, and decision-making skills.
• Ability to manage multiple requests and changing priorities.

Responsibilities

• Coordinate daily hydro excavation schedules across locations.
• Dispatch operators and equipment to job sites based on availability and priorities.
• Enter and maintain accurate job information in company systems.
• Verify job details including customer names, addresses, contacts, start times, and service requirements.
• Communicate schedule changes promptly to customers and teams.
• Monitor active jobs and assist with scheduling and equipment conflicts.
• Record dispatch notes and support continuity between teams.
• Coordinate equipment relocations between branches and document details.

Skills

Organizational skills

Attention to detail

Problem-solving

Decision-making

Education

High school diploma or equivalent

Job description

# Dispatch CoordinatorLancaster, OH## Job DescriptionWe’re seeking an organized Logistics Coordinator to manage hydro excavation scheduling, dispatch crews and equipment, coordinate job details, and provide responsive customer service in a fast-paced environment. #INDPKISWe’re looking for a dependable **Logistics Coordinator – Hydro Excavation Dispatch** to support daily scheduling and dispatch operations for hydro excavation services in Lancaster, Ohio. This role coordinates customers, field operators, equipment, and job information to help crews arrive prepared and keep daily operations running efficiently.**What You’ll Bring*** Strong organizational focus – Manage multiple schedules, priorities, work orders, and logistics details accurately in a fast-paced environment.* Clear communication skills – Coordinate professionally with customers, operators, managers, vendors, sales teams, and other departments.* Problem-solving mindset – Respond quickly to schedule changes, delays, equipment conflicts, staffing challenges, and urgent service needs.* Team-oriented approach – Work across departments to support safe, efficient operations while maintaining responsive customer service.**What You’ll Do*** Coordinate daily hydro excavation schedules across multiple branch locations based on customer and operational requirements.* Dispatch operators and equipment to job sites while considering availability, travel time, job requirements, and scheduling priorities.* Enter new work orders and maintain complete, accurate, and current job information within company systems.* Verify customer names, job-site addresses, contacts, start times, purchase orders, and service requirements before scheduled work.* Confirm job-specific logistics, including remote hose requirements, water and dump availability, access instructions, and site concerns.* Communicate schedule changes, cancellations, delays, and job updates promptly to customers, operators, managers, sales personnel, and supporting departments.* Monitor active jobs and assist with resolving scheduling, staffing, equipment, and customer-service issues as they arise.* Coordinate rolled, rescheduled, and emergency jobs while keeping affected teams informed of changes and updated expectations.* Review upcoming schedules for conflicts involving operator availability, equipment assignments, travel time, and job-specific requirements.* Maintain accurate dispatch notes, job records, communications, and end-of-shift information to support continuity between teams.* Coordinate equipment relocations between branches and clearly document relocation details, timing, destinations, and operating instructions.* Support company procedures and applicable driver qualification, DOT, and Hours-of-Service requirements during scheduling and dispatch activities.* Monitor operator and vehicle availability using company software, fleet-management tools, and established communication systems.* Provide professional, timely customer service through phone, email, text messaging, and other approved communication platforms.* Partner with Operations, Branch Management, Sales, Billing, Maintenance, and field personnel to address daily service and scheduling needs.* Help identify scheduling or communication issues that could affect service and work with appropriate teams to resolve them.* Perform additional duties and operational projects as assigned to support changing business and customer needs.**What You’ll Need*** High school diploma or equivalent preferred; previous dispatch, logistics, transportation, construction, utilities, excavation, sanitation, or related experience preferred.* Strong organization, attention to detail, problem-solving, and decision-making skills, with the ability to manage multiple requests and changing priorities.