Dispatch Administer

AppleOne Employment Services; Brea (CA); On-site; USD 50,000 - 55,000; Full time

Job summary

AppleOne Employment Services is seeking a Dispatch Administrator in Brea, CA for a temp-to-hire opportunity in the fire life safety service and inspection environment. You will coordinate inspections, dispatch field teams, manage job status updates, and help keep service work moving efficiently.

The ideal candidate thrives in a fast-paced logistics role, collaborating with sales, field technicians, vendors, and internal teams to ensure inspections, work orders, purchase orders, parts, and tools

Qualifications

• 3 to 5 years of experience in dispatch, scheduling, logistics coordination or related roles.
• Strong phone and written communication skills.
• Proficiency with Microsoft Office products.
• Ability to work with PDF documents and basic digital documentation processes.
• Computer knowledge and ability to learn new software applications and service platforms.
• Strong organizational skills with the ability to manage changing schedules and shifting priorities.
• Ability to work efficiently in a fast-paced, dynamic environment.
• Strong sense of urgency, attention to detail and ability to maintain place keeping across multiple tasks.

Responsibilities

• Coordinate, schedule, and dispatch Fire Life Safety inspections within the Repair, Service, and Inspection department.
• Schedule equipment, vendors, parts, materials, and job tools needed to complete service and inspection work.
• Create, track, and manage purchase orders, material orders, and related job documentation.
• Communicate with sales teams, field personnel, vendors, and internal departments regarding scheduling, progress, and status.
• Monitor upcoming and ongoing work while maintaining job status priority lists through completion.
• Track work orders, inspection reports, job updates, and required follow-up to ensure timely completion.

Skills

Dispatch coordination

Communication skills

Organizational skills

Time management

Fast-paced environment adaptation

Learning new software

Tools

PDF documents handling

Work order systems

Service dispatch platforms

Job description

Job Summary

We are seeking a Dispatch Administrator for a temp-to-hire opportunity in Brea, CA within the fire life safety service and inspection environment. This role supports the Repair, Service, and Inspection department by coordinating inspections, dispatching field teams, managing job status updates, and helping keep service work moving efficiently.

This is a strong opportunity for a detail-oriented logistics, dispatch, or scheduling professional who thrives in a fast-paced environment where priorities can shift quickly. The ideal candidate will enjoy working closely with sales, field technicians, vendors, and internal teams to ensure inspections, work orders, purchase orders, parts, and job tools are coordinated accurately and on time.

You will be part of a team-oriented setting where communication, organization, follow-through, and urgency are valued. This role offers stability, growth potential through a temp-to-hire path, and the opportunity to build a career with a company supporting essential fire life safety services.

Key Responsibilities

• Coordinate, schedule, and dispatch Fire Alarm, Sprinkler, and other Fire Life Safety inspections within the Repair, Service, and Inspection department.
• Schedule equipment, vendors, parts, materials, and job tools needed to complete service and inspection work.
• Create, track, and manage purchase orders, material orders, and related job documentation.
• Communicate with sales teams, field personnel, vendors, and internal departments regarding scheduling, job progress, and completion status.
• Monitor upcoming and ongoing work while maintaining job status priority lists through completion.
• Track work orders, inspection reports, job updates, and required follow-up to ensure accurate and timely completion.

Compensation and Benefits

• Pay range: $50,000 to $55,000 per year.
• Employment type: Temp-to-hire.
• Location: Brea, CA.

Required Qualifications and Skills

• Coordinate and dispatch fire life safety inspection and service work.
• Manage job status lists, scheduling changes, work orders, and inspection reports.
• Track purchase orders, parts, materials, equipment, vendors, and required job tools.
• Communicate with sales, field teams, and vendors to support timely job completion.
• 3 to 5 years of experience in dispatch, scheduling, logistics coordination, service administration, or a related role.
• Strong phone and written communication skills.
• Proficiency with Microsoft Office products.
• Ability to work with PDF documents and basic digital documentation processes.
• Computer knowledge and ability to learn new software applications and service platforms.
• Strong organizational skills with the ability to manage changing schedules and shifting priorities.
• Ability to work efficiently in a fast-paced, dynamic environment.
• Strong sense of urgency, attention to detail, and ability to maintain place keeping across multiple tasks.

Preferred Qualifications

• Experience coordinating field service teams, inspections, repairs, or service work orders.
• Background in fire life safety, construction service, facilities service, electronics, or a related technical service environment.
• Experience tracking purchase orders, parts, materials, vendor schedules, and job documentation.
• Familiarity with service dispatch platforms, work order systems, or inspection reporting tools.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.