Director Support & Administrative Specialist

Houston-Galveston Area Council; Houston (TX); On-site; USD 45,000 - 70,000; Full time

Job summary

Houston-Galveston Area Council is seeking an organized administrative professional to support the Director and departments. The role includes managing calendars, coordinating agendas, handling purchasing, and assisting with onboarding, committee activities, and community engagement within the Metropolitan planning region.

The position offers opportunities to streamline processes, improve records management, and support executives, staff, and external partners across multiple departments.

Qualifications

• Strong organizational, time-management, communication, and customer-service skills.
• Ability to manage multiple priorities, meet deadlines, and work independently and collaboratively.
• Strong attention to detail and ability to prepare professional correspondence, reports, presentations, agendas, and meeting records.
• Knowledge of office administration, purchasing, records management, and meeting/event coordination.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Responsibilities

• Director and Department Support: manage calendars, meetings, travel, correspondence, and follow-up activities.
• Purchasing and Financial Administration: coordinate purchases, invoices, and related records.
• Employee Onboarding and Staff Support: coordinate onboarding/offboarding, workspace access, and training.
• Committee and Subcommittee Support: coordinate meetings, agendas, minutes, and records.
• Community Engagement Support: assist with engagement activities across the division.

Skills

Organizational skills

Time management

Communication

Customer service

Attention to detail

Professionalism

Discretion

Procurement procedures

MS 365 proficiency

Education

High School Diploma or equivalent

Post-secondary education (preferred)

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

SharePoint

Teams

Job description

Houston-Galveston Area Council is seeking an organized administrative professional to support the Director and departments. The role includes managing calendars, coordinating agendas, handling purchasing, and assisting with onboarding, committee activities, and community engagement within the Metropolitan planning region.

The position offers opportunities to streamline processes, improve records management, and support executives, staff, and external partners across multiple departments.