Department Assistant - Construction, Div Mgmt & Support (Houston, TX)

Burns & McDonnell; Houston, Northern (TX, KY); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Burns & McDonnell in Houston, TX seeks a detail-oriented Department Assistant to provide administrative support to department management, ensuring daily operations run smoothly. You will disseminate information, prepare meeting notes and presentations, coordinate training, track deadlines, and support budgets and reports.

The role requires strong MS Word/Excel/PowerPoint skills, excellent written and verbal communication, independence, and the ability to handle confidential information.

Qualifications

• High School Diploma or GED required.
• Advanced knowledge of Microsoft Word, Excel, Access and PowerPoint.
• Ability to work independently with accuracy and reliability.
• Excellent organization and communication skills, with attention to detail.

Responsibilities

• Facilitate dissemination of information to the department and project teams.
• Prepare and present meeting notes, presentations, and tables.
• Plan, coordinate, and facilitate on-site and off-site department meetings.
• Monitor deadlines, track action items, and prepare monthly progress reports.

Skills

Organization

Multitasking

Verbal and written communication

Independent work

Problem solving

Attention to detail

Education

High School Diploma/GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Job description

Description

The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.

• Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.

• Resolves questions regarding the department; research and provide appropriate answers.

• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.

• Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.

• Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.

• Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.

• Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.

• Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.

• Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.

• Prepare a variety of communication including emails, meeting agendas, and meeting minutes.

• Responsible for handling sensitive and confidential information.

• Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.

• Performs other duties as assigned.

• Complies with all policies and standards.

Qualifications

• High School Diploma/GED required.

• Applicable office/clerical experience Preferred.

• Advance knowledge in Microsoft Word, Excel, Access and PowerPoint required.

• Ability to work independently; demonstrating accuracy, reliability, and problem-solving skills.

• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.

• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

EEO/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-TX-Houston

Schedule: Full-time

Travel: No

Req ID: 264910

Job Hire Type Experienced #LI-DNI #CDB