Director of Firm Operations & Strategy

Beacon Hill Staffing Group, LLC; Boston (MA); Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Leave programs

Job summary

Beacon Hill Staffing Group, LLC seeks a highly organized Director of Firm Administration to serve as the operational backbone of the firm. You will ensure efficient day-to-day operations across Finance, HR, IT, Facilities, and other administrative functions, partnering closely with the Managing Partner and Executive Committee.

You will analyze financials, manage projects, coordinate cross-department initiatives, and oversee vendor relationships, while upholding confidentiality and professional

Qualifications

• Bachelor's degree in business administration, finance, accounting, or related field.
• 7+ years in office administration, operations management, or related role, preferably in a law firm or professional services.
• Strong financial analytical skills, including forecasting, expenses, invoices, and financial reports.
• Proven project management ability with a track record of driving initiatives to completion.
• Ability to work effectively across departments, manage competing priorities, and hold others accountable for deliverables.
• Excellent organizational skills with exceptional attention to detail.
• Strong interpersonal and communication skills, with attorneys, staff, vendors, and leadership.
• Proficiency in Microsoft Office Suite, including advanced Excel skills.

Responsibilities

• Assist with financial information, forecasts, expenses, and financial reporting to support leadership decisions.
• Review invoices and expenditures for accuracy, appropriateness, and policy compliance.
• Coordinate with the Director of Finance on financial matters, including P&Ls and billing metrics.
• Prepare financial summaries, reports, and analyses for leadership.
• Monitor administrative projects across the firm, tracking milestones and deadlines.
• Handle special projects assigned by the Managing Partner and Executive Committee.
• Follow up with department heads to ensure action items and priorities advance.
• Serve as the firm's operational traffic controller across departments.
• Coordinate cross-departmental initiatives among HR, IT, and Facilities.
• Manage relationships with outside vendors, including contracts and renewals.
• Evaluate vendor performance and cost-effectiveness; resolve inquiries.
• Develop, maintain, and enforce office policies and procedures.
• Handle miscellaneous administrative matters and streamline processes.
• Coordinate office-wide communications and logistics.
• Support the Managing Partner and Executive Committee with meeting logistics and materials.

Skills

Financial analysis

Project management

Cross-functional collaboration

Attention to detail

Communication skills

Microsoft Office Suite

Education

Bachelor's degree in business administration, finance, accounting, or related field

Tools

Microsoft Office Suite

Excel

Job description

Beacon Hill Staffing Group, LLC seeks a highly organized Director of Firm Administration to serve as the operational backbone of the firm. You will ensure efficient day-to-day operations across Finance, HR, IT, Facilities, and other administrative functions, partnering closely with the Managing Partner and Executive Committee.

You will analyze financials, manage projects, coordinate cross-department initiatives, and oversee vendor relationships, while upholding confidentiality and professional