Executive Firm Operations & HR Leader

Smith Marion & Co., Inc.; Franklin (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

10 paid holidays per year

160 hours of paid time off annually

401(k) profit-sharing plan

Health, dental, and vision insurance

Group life insurance

Paid jury duty

Wellness program

Office closed Christmas Eve - New Year

Job summary

Smith Marion & Co., Inc. is seeking an experienced Firm Administrator to lead and support our internal operations.

You'll join a dynamic, collaborative environment where your leadership and organizational expertise will directly contribute to the firm’s continued success. The role partners with the CEO, CFO, COO, and Principals to oversee operational, administrative, human resources, and infrastructure functions, ensuring scalable processes, strong vendor management, and reliable information

Qualifications

• Bachelor’s degree preferred in business, HR, management, accounting, or related field.
• Five or more years of progressive leadership experience in firm administration, operations, HR, or professional services management required.
• Experience supporting executive leadership teams and managing organization-wide operational initiatives required.

Responsibilities

• Lead and support operational, administrative, HR, and infrastructure functions across the firm.
• Partner with CEO, CFO, COO, and Principals to support firm strategy, operational excellence, and growth.
• Oversee day-to-day firm operations across all office locations ensuring efficiency, consistency, and accountability.
• Develop and improve operational systems, workflows, and administrative infrastructure.
• Manage vendor relationships, software platforms, insurance, leases, and service agreements.
• Provide leadership for HR programs, policies, and systems supporting the employee experience.
• Supervise IT coordination and firm-wide technology, cybersecurity, and continuity initiatives.
• Guide Office Managers to maintain alignment across locations.
• Prepare operational reports, KPI tracking, and leadership materials for meetings.

Skills

Executive presence

Strategic thinking

Organizational development

Process improvement

Communication

Problem-solving

Change management

Confidentiality

Education

Bachelor’s degree in Business Administration, Human Resources, Management, Accounting, or related field

Tools

Practice management software

Job description

Smith Marion & Co., Inc. is seeking an experienced Firm Administrator to lead and support our internal operations.

You'll join a dynamic, collaborative environment where your leadership and organizational expertise will directly contribute to the firm’s continued success. The role partners with the CEO, CFO, COO, and Principals to oversee operational, administrative, human resources, and infrastructure functions, ensuring scalable processes, strong vendor management, and reliable information