Director of Administrative Services/Payroll Coordinator

Atlas Healthcare, LLC; Hamden (CT); On-site; USD 90,000 - 120,000; Full time

Job summary

Atlas Healthcare, LLC is seeking a Director of Administrative Services & Payroll to lead HR, payroll and related operations in collaboration with the Administrator, Director of Nursing and department heads. Success is measured by employee satisfaction, development, retention and achievement of corporate KPIs.

This role administers benefits, compensation, hiring processes, performance reviews, confidentiality and compliance with ADA, FMLA, FLSA, OSHA, and workers’ comp.

Qualifications

• Experience managing payroll and HR administration.
• Strong knowledge of ADA, FMLA, FLSA and related laws.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Collaborate with administrators and department heads to meet KPIs.
• Maintain confidential employee records and payroll data.
• Oversee hiring processes, background checks and pre-employment paperwork.
• Administer benefits and compensation programs with timely communications.
• Ensure policy compliance and respond to employee inquiries.
• Lead performance evaluation schedules and employee relations.
• Support center payroll accuracy on a weekly basis.
• Represent the center in relevant hearings if required.
• Perform other duties as needed.

Job description

Position Type:Full Time

Director of Administrative Services & Payroll needs to work collaboratively with the Administrator, Director of Nursing, Department Heads, Regional Human Resources Manager. Success is measured in terms of employee satisfaction, development, retention, and achievement of the Company established excellence goals and key performance indicators as reflected on the Corporate Scorecard.

RESPONSIBILITIES:

• Demonstrates the highest level of integrity and confidentiality. Maintains personal employee information including but not limited to medical, pay, demographic, discipline, schedule preferences, accommodation requests, family matters, in the strictest confidence. Protects company confidential information.




• Maintains current working knowledge of Company policies and procedures, pay practices, employee benefits, employment laws (i.e. ADA, FMLA, FLSA) and communicates regularly with employees to promote understanding and utilization.




• Coordinates center applicant flow processes from sourcing through selection. Coordinates all center hiring needs. Conducts initial interview of job applicants. Completes reference checks, criminal background checks and ensures that all other necessary pre-employment paperwork is complete.




• Administers the Benefits and Compensation programs at the center. Ensures all information is disseminated, collected and processed according to deadlines. Liaises with Corporate Benefit Services to address employee issues/inquiries. Provides competitive wage information to Regional HR Manager..




• Establishes and monitors Performance Evaluation Schedule (including 90 day and annual reviews) for all employees.




• Directs employees to appropriate resources in response to employee needs and/or requests,




• Investigates causes of employee disputes and grievances and recommends corrective action.




• Creates and maintains individual personnel files/records (manual and electronic) as well as Center employee-related files/records including Benefit Accruals, Service Date Adjustments, Licensure/Certification/Education, OSHA, Workers' Compensation, Unemployment Claims, and Employee Health/Medical Records (i.e. Drug Testing, CPR, Hep B, PPD, Physicals, FMLA) according to policy and legal standards. Ensures the quality, accuracy and timeliness of the information.




• Coordinates Center programs, e.g. Safety, Workers' Compensation, Employee Recognition, Employee Communications and Special Events.




• May represent the center at unemployment hearings and workers' compensation hearings.




• Fairly and consistently ensures compliance with policies and procedures.




• Participates in Center Manager on Duty Program based on center protocol.




• Performs other duties as required.




• Responsible for weekly payroll and accuracy.