HR/Staffing Coordinator

SNF Healthcare; Old Bridge (NJ); On-site; USD 120,000 - 180,000; Full time

Job summary

SNF Healthcare is seeking an HR Director responsible for Staffing and Human Resources leadership at a New Jersey facility. The role includes creating master schedules for nursing staff, ensuring staffing ratios align with census data, and reporting to the Department of Health.

The position requires overseeing recruitment, employee data integrity, benefits administration, and compliance with applicable laws and policies.

Responsibilities

• Creates and maintains master schedule for all nursing positions.
• Ensures staffing ratios meet census requirements.
• Reports staffing ratios to the Department of Health.
• Hires and retains staff and recruits.
• Completes reports and graphs for open positions, hiring, and staffing.
• Maintains integrity and confidentiality of employee information.
• Keeps current knowledge of policies, pay practices, benefits, employment laws and communicates with employees.
• Coordinates center applicant flow from sourcing to selection; handles initial interviews and background checks.
• Manages bi-weekly Welcoming Program and trains new employees on time clock practices.
• Administers Benefits and Compensation programs; liaises with Corporate Benefit Services.
• Conducts basic computer training for new employees and supports transition to automated systems.
• Establishes performance evaluation schedules and counsels managers on performance management.
• Directs employees to resources and partners with Center Management on Employee Survey Process.
• Investigates causes of disputes and recommends corrective actions.
• Creates and maintains personnel files and center records according to policy and legal standards.
• Coordinates center programs (Safety, Workers’ Compensation, Employee Recognition, Communications, Events).
• Supports corporate change initiatives and participates in training delivery.
• Represents the center at unemployment and workers’ compensation hearings.
• Ensures compliance with policies and participates in Center Manager on Duty program.
• Payroll for all facility operations.

Job description

Staffing RESPONSIBILITIES:

1. 1. Creating/maintaining master schedule for all nursing positions
2. 2. Making sure staffing ratios are being met per census
3. 3. Reporting staffing ratios to the Department of Health
4. 4. Hiring/Retaining staff and Recruiting
5. 5. Completing reports and graphs for all open positions/hiring/staffing

HR Director RESPONSIBILITIES/ACCOUNTABILITIES:

1. Demonstrates the highest level of integrity and confidentiality. Maintains personal employee information including but not limited to medical, pay, demographic, discipline, schedule preferences, accommodation requests, family matters, in the strictest confidence. Protects company confidential information.
2. Maintains current working knowledge of Company policies and procedures, pay practices, employee benefits, employment laws (i.e. ADA, FMLA, FLSA) and communicates regularly with employees to promote understanding and utilization.
3. Coordinates center applicant flow processes from sourcing through selection. Coordinates all center hiring needs with Recruiting. Conducts initial interview of job applicants. Completes reference checks, criminal background checks and ensures that applicant drug tests and physicals are completed along with all other necessary pre-employment paperwork.
4. Manages and participates in bi-weekly Welcoming Program. Ensures all new employees are trained in time clock practices and creates employee badge.
5. Administers the Benefits and Compensation programs at the center. Ensures all information is disseminated, collected and processed according to deadlines. Liaises with Corporate Benefit Services to address employee issues/inquiries. Provides competitive wage information to Regional HR Manager.
6. Conducts Basic Computer Training (equipment, login, keyboarding, system navigation) for all new employees. Provides additional support to employees to ease transition to automated work environment.
7. Establishes and monitors Performance Evaluation Schedule (including 90 day and annual reviews) for all employees. Counsels managers and supervisors proactively in effective performance management techniques to improve employee retention and productivity.
8. Directs employees to appropriate resources in response to employee needs and/or requests,
9. Partners with Center Management Team and Regional Human Resources in the planning, administration and follow-up of the Employee Survey Process.
10. Investigates causes of employee disputes and grievances and recommends corrective action.
11. Creates and maintains individual personnel files/records (manual and electronic) as well as Center employee-related files/records including Benefit Accruals, Service Date Adjustments, Licensure/Certification/Education, OSHA, Workers' Compensation, Unemployment Claims, and Employee Health/Medical Records (i.e. Drug Testing, CPR, Hep B, PPD, Physicals, FMLA) according to policy and legal standards. Ensures the quality, accuracy and timeliness of the information.
12. Coordinates Center programs, e.g. Safety, Workers' Compensation, Employee Recognition, Employee Communications and Special Events.
13. Supports Corporate change initiatives/projects at the Center level. Participates in delivery of training programs.
14. May represent the center at unemployment hearings and workers' compensation hearings.
15. Fairly and consistently ensures compliance with policies and procedures
16. Participates in Center Manager on Duty Program based on center protocol.
17. Payroll for all facility