Director of Administration — Build Global Operations & Experience

Zanes Law LLC; Phoenix (AZ); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Profit sharing

401(k)

401(k) matching

Bonus based on performance

Competitive salary

Dental insurance

Job summary

Zanes Law Injury Lawyers is seeking a Director of Administration to build and lead the operational foundation across our Phoenix offices and distributed global workforce. This senior role oversees offices, recruiting, facilities, technology coordination, and vendor management to support high performance and exceptional client service.

The position requires 7+ years in administration/operations leadership, with experience in a non-corporate setting and managing remote teams.

Qualifications

• 7+ years of leadership experience in administration, operations, HR, or law firm management.
• Experience in a non-corporate environment with 50-100 employees.
• Experience managing facilities, vendors, and administrative systems.
• Strong employee relations and communication skills.
• Experience supporting both in-office and remote teams.

Responsibilities

• Lead the firm's employee experience from recruitment through onboarding, ongoing support, and offboarding.
• Manage recruiting logistics and hiring administration in partnership with department managers.
• Oversee the administrative operations of our distributed global workforce, including recruiting, onboarding, technology coordination, communication, and support.
• Serve as a trusted resource for employees regarding workplace questions, handbook interpretation, policies, and administrative matters.
• Support managers with employee relations, documentation, and workplace issues. Oversee the Phoenix and Tucson offices, including landlords, facilities, vendors, maintenance, and office improvements.
• Manage office equipment, technology coordination, firm assets, and purchasing.
• Manage vendor relationships, contracts, subscriptions, and renewals.
• Directly supervise two Front Office Assistants.
• Provide executive updates on significant administrative matters and help maintain business continuity when executive leadership is unavailable.

Skills

Leadership

Mid-size environment

Facilities management

Employee relations

Remote teams support

Job description

Zanes Law Injury Lawyers is seeking a Director of Administration to build and lead the operational foundation across our Phoenix offices and distributed global workforce. This senior role oversees offices, recruiting, facilities, technology coordination, and vendor management to support high performance and exceptional client service.

The position requires 7+ years in administration/operations leadership, with experience in a non-corporate setting and managing remote teams.