Director of Administration: Board & Executive Support

Greater Boston Food Bank, Inc; Boston, Northern (MA, KY); Hybrid; USD 107,000 - 117,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

The Greater Boston Food Bank seeks a Director of Administration to provide executive-level support to the leadership team and to serve as a liaison to the Board of Directors. This role balances multiple priorities, exercises judgment, and maintains discretion with confidential matters.

The Director will supervise the Executive Administrative staff, coordinate Board activities, manage board communications, and help drive governance initiatives while reporting to the CHRO and Administrative

Qualifications

• 7-10 years of professional experience and people management preferred.
• 3-5 years of executive-level board relations and management experience preferred.
• Excellent customer service skills, high attention to detail, and the ability to prioritise.
• Demonstrated written communications skills and proactive, consistent follow-up on projects.
• Translates GBFB's vision and values into day-to-day activities and behaviours.
• Promotes morale and productivity by clear expectations and diverse collaboration.
• Experience with executive/senior management, Board members, and donors.
• Demonstrates digital competencies for GBFB's tools and platforms.

Responsibilities

• Supervision of the executive administrative associate staff supporting the Executive Leadership Team.
• Support the Board, Committees, sub-Committees, Task Forces and Council Chairs and all committees.
• Develop and implement Board Orientation, Development, and Recruitment processes.
• Establish and adjust schedules for annual board meetings and calendars.
• Own deliverables including board reports, decks, agendas, and minutes.
• Oversee logistics of board meetings and vendor coordination.
• Track tenure and term for Board of Directors and Advisors.
• Support Board Task Forces as requested by the CEO or Chair.
• Prepare and monitor the budget for the Board and Councils; collaborate with team members.
• Maintain file sharing repository for board materials and communications toolkits.
• Oversee corporate records and ensure confidentiality.

Skills

People management

Board relations

Customer service

Written communications

Strategic thinking

Team leadership

Project coordination

Adaptability

Tools

BoardEffect

Job description

The Greater Boston Food Bank seeks a Director of Administration to provide executive-level support to the leadership team and to serve as a liaison to the Board of Directors. This role balances multiple priorities, exercises judgment, and maintains discretion with confidential matters.

The Director will supervise the Executive Administrative staff, coordinate Board activities, manage board communications, and help drive governance initiatives while reporting to the CHRO and Administrative