Director, Aging Connect Operations

SmartRecruiters, Inc.; New York (NY); On-site; USD 100,000 - 125,000; Full time

Job summary

NYC Department for the Aging seeks a Director, Aging Connect Operations to lead the Aging Connect unit. The role reports to the Senior Director, collaborates with NY Connect, Special Initiatives, and HIICAP, and supports their programs and operations.

The position covers planning, monitoring, staff recruitment/training, reporting, and partnerships with city agencies and community partners to advance aging services.

Qualifications

• Bachelor's degree and five (5) years of full-time, professional experience in social services, community relations, public administration or management, including at least 1.5 years in an administrative or managerial capacity.
• Education and experience equivalent to the above; at least 1.5 years in administrative/managerial capacity.

Responsibilities

• Assist Senior Director with planning and implementing Aging Connect goals and priorities.
• Monitor day-to-day Aging Connect activities; serve as point of contact for operations, program and budget matters.
• Support aging connect project planning, execution, and staff onboarding and HR documents.
• Generate weekly/monthly reports on call data, initiatives, and Medicare metrics; analyze data to improve performance.
• Supervise volunteer program staff; recruit, engage, train, plan events and partnerships.
• Track program budgets in HHS Accelerator; coordinate with financial services and grant funding.
• Prepare program materials, presentations, and SOPs; assist with program assessments and customer satisfaction surveys.
• Develop advertisements and partnerships to raise awareness of Aging services.

Education

Bachelor's degree

Job description

• Job Category: Constituent Services & Community Programs
• Salary Band: $100,000 to $125,000
• Compensation: USD 100,000 - USD 114,000

Job Description

The NYC Department for the Aging (NYC Aging) promotes and supports inclusive, safe, affordable, healthy aging. NYC Aging remains steadfast in its role and responsibility to preserve the dignity and quality of life for approximately 1.8 million diverse older New Yorkers by eliminating food insecurity, providing access to affordable, stable housing, enhancing access to quality healthcare services and protecting older New Yorkers from harm and abuse with the ultimate goal of a more age-friendly city in which older adults can age gracefully with respect.

Housed within the Bureau of External Affairs, Aging Connect is an information and referral contact center connecting older adults, professionals, and caregivers to age-inclusive resources, services, and opportunities. Aging Connect is a contact center that connects older New Yorkers, caregivers and professionals to age-inclusive programs, resources, and opportunities. In close partnership with NY Connects and 311, Aging Connect aims to eliminate confusion and provide information and direct referrals to services. Our multi-lingual Aging Specialists are trained to connect callers to direct services provided by NYC Aging providers, community partners and city agencies. Additionally, Aging Connect also oversees NYC Aging's work with NY Connects, Group Field Trips for Older Adults, Senior Farmer’s Market Nutrition Program, Correspondence, Volunteer Opportunities and more. Aging Connect (212-AGING-NYC or 212-244-6469) is available Monday through Friday from 8:30AM-5:30PM and is equipped to assist callers in 240 different languages.

The Bureau of External Affairs seeks a highly motivated and skilled Director, Aging Connect Operations, to support the unit operations. Reporting to the Senior Director of Aging Connect, the Aging Connect Operations Director will work closely with the Directors of NY Connect, Special Initiatives, and the Health Insurance Information Counseling Assistance Program (HIICAP) to support their respective work, initiatives, and operations.

Operations

• Assist the Senior Director with planning and implementing NYC Aging goals and priorities through the work of Aging Connect.
• Monitor the day-to-day activities of Aging Connect. Serve as a point of contact for all operations, program and budget related matters.
• Support Aging Connect Directors with developing, planning, and executing projects.
• Assist with recruiting, training, and retaining staff and support with onboarding consultants and completing all HR related documents.
• Generate weekly and monthly reports on Aging Connect call data, special initiatives, and Medicare related metrics. Analyze data to identify ways to improve unit performance.
• Monitor data systems including CISCO, Correspondence Tracking System (CTS), and VIVE.
• Supervise volunteer program staff and their work, including recruitment, engagement, training, planning events and developing partnerships

Program Management

• Ensure programs are compliant with NYS Office for the Aging Program Standards and all updates/changes issued through Program Instructions are implemented.
• Track and review program monthly, mid-year and end of year reports to ensure response and data accuracy.
• Prepare written program materials, including presentations, brochures, flyers, and standard operating procedure, memos, agendas, and other documents as requested.
• Assist with conducting program assessments, customer satisfaction surveys and other required activities related to program performance.
• Assist with developing advertisements and other materials to promote Aging Connect programs and services.
• Develop public/private partnerships to broaden the awareness of Aging services and create opportunities to work with older adults.
• Track and review volunteer program monthly, mid-year and end of year reports to ensure response and data accuracy.

Budget Management

• Monitor program budgets in HHS Accelerator. Conduct monthly meetings with program directors, bureau of financial services to ensure accurate spending of grant funds, budget modifications are requested in a timely manner and address any challenges.
• Research and apply for grant/funding opportunities, as needed, to support growing needs of the unit’s work.
• Generate, review, and submit all Purchase Request, Quotes, and Invoices submitted by program Directors.

Miscellaneous

• Answer Aging Connect phone inquiries, as needed.
• Support and attend external events, as needed.

ADMINISTRATIVE PROGRAM OFFICE - 10084

Qualifications

1. Graduation from an accredited college with a baccalaureate degree and five (5) years of full-time, professional experience in social services, community relations, public administration or management, of which at least one and one-half years must have been in an administrative or managerial capacity; or

2. Education and experience equivalent to "1" above. However, all candidates must have one and one-half years of experience in an administrative or managerial capacity.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.