Director, Aging Connect Operations

Department for the Aging; New York (NY); On-site; USD 100,000 - 150,000; Full time

Job summary

Department for the Aging seeks a Director, Aging Connect Operations, to lead the Aging Connect unit in NYC. You will oversee program operations, budgeting, and reporting, collaborating with NY Connects, HIICAP, and external partners to advance aging services.

Responsibilities include planning, data analysis, staff recruitment, training, and developing partnerships to expand services for older adults and caregivers.

Qualifications

• Graduation from an accredited college with a bachelor’s degree and five years of full-time, professional experience in social services, community relations, public administration or management, including administrative/managerial experience.
• One-and-one-half years of administrative/managerial experience if using alternative education/experience path.

Responsibilities

• Assist the Senior Director with planning and implementing NYC Aging goals and priorities through Aging Connect.
• Monitor day-to-day activities and serve as a point of contact for all operations, program and budget matters.
• Support Aging Connect Directors with developing, planning, and executing projects.

Skills

Public speaking

Research

Writing

Meeting facilitation

Project management

Education

Bachelor's degree in social services/public administration or related field

Tools

CISCO

CTS

VIVE

Job description

Housed within the Bureau of External Affairs, Aging Connect is an information and referral contact center connecting older adults, professionals, and caregivers to age-inclusive resources, services, and opportunities. Aging Connect is a contact center that connects older New Yorkers, caregivers and professionals to age-inclusive programs, resources, and opportunities. In close partnership with NY Connects and 311, Aging Connect aims to eliminate confusion and provide information and direct referrals to services. Our multi-lingual Aging Specialists are trained to connect callers to direct services provided by NYC Aging providers, community partners and city agencies. Additionally, Aging Connect also oversees NYC Aging's work with NY Connects, Group Field Trips for Older Adults, Senior Farmer's Market Nutrition Program, Correspondence, Volunteer Opportunities and more. Aging Connect (212-AGING-NYC or 212-244-6469) is available Monday through Friday from 8:30AM-5:30PM and is equipped to assist callers in 240 different languages.

The Bureau of External Affairs seeks a highly motivated and skilled Director, Aging Connect Operations, to support the unit operations. Reporting to the Senior Director of Aging Connect, the Aging Connect Operations Director will work closely with the Directors of NY Connect, Special Initiatives, and the Health Insurance Information Counseling Assistance Program (HIICAP) to support their respective work, initiatives, and operations.

Operations

• Assist the Senior Director with planning and implementing NYC Aging goals and priorities through the work of Aging Connect.
• Monitor the day-to-day activities of Aging Connect. Serve as a point of contact for all operations, program and budget related matters.
• Support Aging Connect Directors with developing, planning, and executing projects.
• Assist with recruiting, training, and retaining staff and support with onboarding consultants and completing all HR related documents.
• Generate weekly and monthly reports on Aging Connect call data, special initiatives, and Medicare related metrics. Analyze data to identify ways to improve unit performance.
• Monitor data systems including CISCO, Correspondence Tracking System (CTS), and VIVE.
• Supervise volunteer program staff and their work, including recruitment, engagement, training, planning events and developing partnerships

Program Management

• Ensure programs are compliant with NYS Office for the Aging Program Standards and all updates/changes issued through Program Instructions are implemented.
• Track and review program monthly, mid-year and end of year reports to ensure response and data accuracy.
• Prepare written program materials, including presentations, brochures, flyers, and standard operating procedure, memos, agendas, and other documents as requested.
• Assist with conducting program assessments, customer satisfaction surveys and other required activities related to program performance.
• Assist with developing advertisements and other materials to promote Aging Connect programs and services.
• Develop public/private partnerships to broaden the awareness of Aging services and create opportunities to work with older adults.
• Track and review volunteer program monthly, mid-year and end of year reports to ensure response and data accuracy.

Budget Management

• Monitor program budgets in HHS Accelerator. Conduct monthly meetings with program directors, bureau of financial services to ensure accurate spending of grant funds, budget modifications are requested in a timely manner and address any challenges.
• Research and apply for grant/funding opportunities, as needed, to support growing needs of the unit’s work.
• Generate, review, and submit all Purchase Request, Quotes, and Invoices submitted by program Directors.

Miscellaneous

• Answer Aging Connect phone inquiries, as needed.
• Support and attend external events, as needed.

ADMINISTRATIVE PROGRAM OFFICE - 10084

Minimum Qualifications

1. Graduation from an accredited college with a baccalaureate degree and five (5) years of full-time, professional experience in social services, community relations, public administration or management, of which at least one and one-half years must have been in an administrative or managerial capacity; or

2. Education and experience equivalent to "1" above. However, all candidates must have one and one-half years of experience in an administrative or managerial capacity.

Preferred Skills

• Excellent research, writing, meeting facilitation, verbal, and public speaking skills a plus.
• Ability to organize and drive projects to timely completion, through coalition and consensus building.
• Ability to provide leadership in managing a diverse workforce.
• Experience and familiarity with government agencies.
• Capacity to thrive in a fast-paced environment and complete tasks in a proactive and timely manner.
• Proficiency in Project Management applications.
• Experience in relationship building with City agencies, corporations, and nonprofit organizations.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.