Dining Services Administrative & Operations Specialist

The Claremont Colleges Services; Claremont, Northern (CA, KY); Hybrid; USD 34,000 - 37,000; Full time

Job summary

Harvey Mudd College's Dining Services is seeking an Administrative Assistant to support the office and financial functions, including invoicing, reporting, and cash handling. You will coordinate communications, maintain records, and liaise with campus departments, vendors, and contractors to ensure smooth operations.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Graduation from high school with extensive courses beyond high school equivalent to one or two years of college or business school or equivalent experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Drive, Docs, Sheets), Workday, and other business software applications, with strong data entry and recordkeeping skills.
• Effective verbal and written communication skills; bilingual English/Spanish preferred.
• Ability to prepare correspondence, reports, spreadsheets, and other business documents with accuracy and attention to detail.
• Knowledge of basic business math, cash handling, POS systems, and meal plan transactions.

Responsibilities

• Reconcile catering contracts, departmental charges, meal passes, retail revenue, cash deposits, credit card purchases, and other financial transactions in Workday Financials.
• Process and manage invoices for catering, retail, and board plan accounts, including routing and approvals.
• Generate and analyze weekly retail sales, product, financial, and operational reports to support business decisions.
• Coordinate Dining Services communications in English and Spanish as needed.
• Maintain confidential files and documentation in accordance with College standards.
• Serve as primary liaison between Dining Services, campus departments, vendors, and contractors.

Skills

Microsoft Office

Google Workspace

Workday

Data entry

Customer service

Cash handling

POS systems

Bilingual English/Spanish (preferred)

Education

High school diploma or equivalent with some college

Tools

Sodexo Hub

Job description

Harvey Mudd College's Dining Services is seeking an Administrative Assistant to support the office and financial functions, including invoicing, reporting, and cash handling. You will coordinate communications, maintain records, and liaise with campus departments, vendors, and contractors to ensure smooth operations.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.