Digital Records & Scanning Coordinator

Proven Recruiting; Anaheim (CA); On-site; USD 32,000 - 39,000; Full time

Job summary

Proven Recruiting in Anaheim, CA is seeking a Documentation Scanning Coordinator to lead document digitization efforts and ensure data accuracy. You will manage digital filing, metadata, and secure storage while improving workflows and supporting compliance in a regulated environment.

The role requires experience with scanning equipment, document management systems, and strong organizational skills. Training staff and cross-department collaboration are key aspects of the position.

Qualifications

• Experience with document scanning equipment and digital management systems.
• Strong organizational skills and meticulous attention to detail.
• Ability to develop processes and maintain documentation standards.
• Effective communicator able to train staff and collaborate across departments.
• Knowledge of document retention, QA, and compliance in regulated environments.

Responsibilities

• Operate, maintain, and optimize scanning equipment and software for high-quality document conversion.
• Manage digital filing systems, metadata, indexing, and secure storage of electronic records.
• Perform quality reviews to verify accuracy, completeness, and integrity of scanned documents.
• Develop and document scanning procedures, best practices, and workflow improvements.
• Train staff on scanning processes, software, and document management standards with IT and business teams.

Skills

Document scanning

Digital document management

Microsoft Office

Attention to detail

Cross-department collaboration

Tools

Scanning equipment

Metadata indexing software

Job description

Proven Recruiting in Anaheim, CA is seeking a Documentation Scanning Coordinator to lead document digitization efforts and ensure data accuracy. You will manage digital filing, metadata, and secure storage while improving workflows and supporting compliance in a regulated environment.

The role requires experience with scanning equipment, document management systems, and strong organizational skills. Training staff and cross-department collaboration are key aspects of the position.