Digital Records Scanning and Admin Coordinator

Sakon; Burlington (VT); On-site; USD 35,000 - 52,000; Full time

Job summary

Sakon in Burlington, Vermont is seeking a motivated individual to join a startup-like product innovation team. The role focuses on producing digital copies of documents, maintaining confidentiality, and supporting administrative workflows for platform users and service providers.

You will sort mail, scan and upload files, keep scanning reports current, and communicate progress to stakeholders while coordinating with vendor teams and internal supervisors to ensure timely deliverables.

Responsibilities

• Sort mail daily.
• Checks PO Boxes at the post office as needed.
• Scans and uploads documents electronically into the FTP server.
• Updates the scanning report daily.
• Email vendor teams when vendor files are complete and CC: Invoice Mgmt Supervisor.
• Maintains confidentiality of the files and ensures they are properly stored.
• Ensure completion of deliverables, managing schedules and project milestones.
• Manage project plans, deliverables, milestone schedules and weekly task lists.
• Communicate project progress to all stakeholders.

Job description

Sakon in Burlington, Vermont is seeking a motivated individual to join a startup-like product innovation team. The role focuses on producing digital copies of documents, maintaining confidentiality, and supporting administrative workflows for platform users and service providers.

You will sort mail, scan and upload files, keep scanning reports current, and communicate progress to stakeholders while coordinating with vendor teams and internal supervisors to ensure timely deliverables.