Digital Records & Scanning Specialist

Far West Federal; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Far West Federal is seeking a detail-oriented Information Management Specialist to support converting government paper records into accurate, accessible digital files. The role emphasizes records preparation, scanning, digitization, file organization, and quality control within a professional office setting.

On-site work at client locations, adherence to privacy and security requirements, and meticulous handling of physical and electronic records are essential to ensure reliable, auditable

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience supporting information management and records control.
• Experience with electronic and physical records, data entry and quality review.

Responsibilities

• Inspect, prepare, and organize physical records for scanning.
• Apply established document naming conventions and file organization requirements.
• Operate scanning equipment and related software per Government procedures.
• Handle sensitive records with privacy, confidentiality, and security considerations.
• Perform quality control reviews of scanned documents for accuracy, completeness, and legibility.
• Verify electronic files are properly named and stored in designated Government network folders.
• Complete checklists, quality control docs, and digitization tracking activities.
• Maintain tracking spreadsheets documenting file status and production progress.
• Conduct records research and support file identification and reconciliation.
• Create, format, organize, and review PDF files using Adobe and related tools.
• Utilize Microsoft Office, File Explorer, Adobe, scanning software to support accurate digitization.

Skills

Microsoft Office

Excel

Attention to detail

Adobe Acrobat

Education

High school diploma

Associate's degree preferred

Tools

Adobe Acrobat

Scanning software

Document management tools

Job description

Far West Federal is seeking a detail-oriented Information Management Specialist to support converting government paper records into accurate, accessible digital files. The role emphasizes records preparation, scanning, digitization, file organization, and quality control within a professional office setting.

On-site work at client locations, adherence to privacy and security requirements, and meticulous handling of physical and electronic records are essential to ensure reliable, auditable