Digital Records Aide — Admin & Archiving

NYC Department of Health and Mental Hygiene; New York (NY); On-site; USD 32,000 - 42,000; Part time

Job summary

NYC Department of Health and Mental Hygiene is seeking a College Aide to assist with digitizing physical files, organizing records, and supporting HR processes. The role includes evaluating digital and physical records, maintaining confidentiality, and providing clerical support as projects proceed.

The position is limited to the current school year or until graduation, with various assignment levels based on IT coursework, and a maximum tenure of six years. NYC residency may apply.

Qualifications

• Enrollment in an accredited college or graduate school and maintaining student status.
• Eligibility to continue as a student is required for employment.

Responsibilities

• Digitize physical files by scanning, organizing and saving in digital formats.
• Cross-reference digital records with physical files for accuracy.
• Maintain confidentiality and security of sensitive documents during handling.
• Track metrics on a systematic basis and report discrepancies.
• Provide general administrative support such as labeling, indexing and preparing documents for storage.

Skills

Discretion with confidential info

Collaboration with staff

Problem solving

Written and verbal communication

Attention to detail

Independent work

Education

Enrollment in accredited college/grad school

Job description

NYC Department of Health and Mental Hygiene is seeking a College Aide to assist with digitizing physical files, organizing records, and supporting HR processes. The role includes evaluating digital and physical records, maintaining confidentiality, and providing clerical support as projects proceed.

The position is limited to the current school year or until graduation, with various assignment levels based on IT coursework, and a maximum tenure of six years. NYC residency may apply.