Administrative Aide – Hybrid Office & Admin Support

City of New York; New York (NY); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Loan forgiveness

Work from home option (up to 2 days)

Public sector benefits

Job summary

City of New York’s NYC Health Department is seeking a College Aide to assist with office management and procurement tracking across all city departments. The role supports mail handling, meeting coordination, and vendor invoicing, under supervision.

Students in college or graduate programs will gain exposure to public administration and operations. Assignments emphasize organization, communication, and independent work; flexible hours may apply and some remote work options could be available

Qualifications

• Must be enrolled in a college or graduate program.
• For IT track, study IT/compsci/MIS with at least 9 credits in relevant courses.
• Tenure levels: Level I–III with specific coursework and program oversight.

Responsibilities

• Assist with mailroom tasks and mail distribution.
• Support meeting planning and note-taking; help prepare summaries.
• Order office supplies and track inventory; report equipment issues.
• Assist with vendor invoicing and maintaining spending spreadsheets.

Skills

Independent work

MS Office

Communication

Organization

Education

Matriculated college/grad student

IT course of study

Info Tech Fellow study area

Job description

City of New York’s NYC Health Department is seeking a College Aide to assist with office management and procurement tracking across all city departments. The role supports mail handling, meeting coordination, and vendor invoicing, under supervision.

Students in college or graduate programs will gain exposure to public administration and operations. Assignments emphasize organization, communication, and independent work; flexible hours may apply and some remote work options could be available