Records Digitization Aide Admin & Compliance

City of New York; New York (NY); On-site; USD 23,000 - 29,000; Part time

Job summary

City of New York’s Office of Chief Medical Examiner is seeking a College Aide to support the Records Department with digitization and archival tasks, gaining experience in records management. The role is designed for students, with multiple assignment levels and supervision.

Responsibilities include organizing and cataloguing records, assisting cross-department workflows, and preparing documents for storage, while adhering to City, State, and federal regulations. Maximum tenure applies.

Qualifications

• Matriculation required for all Assignment Levels; continued student status is required.
• Level II requires IT-related coursework including 9 credits.
• Level III requires IT-related coursework and IT project eligibility.

Responsibilities

• Assist digitization, organization, and cataloguing of Forensic Records.
• Collaborate with departments to ensure records compliance with City/state/federal rules.
• Provide administrative support such as labeling, indexing, and document prep for storage.
• Assist with OCME archive tasks and other duties as assigned.

Education

Assignment Level I: Matriculation at an accredited college or graduate school.

Assignment Level II (Information Technology): Matriculation at an accredited college or graduate school with IT-focused course of study

Assignment Level III (Information Technology Fellow): Matriculation at an accredited college or graduate school with IT-related course of study

Job description

City of New York’s Office of Chief Medical Examiner is seeking a College Aide to support the Records Department with digitization and archival tasks, gaining experience in records management. The role is designed for students, with multiple assignment levels and supervision.

Responsibilities include organizing and cataloguing records, assisting cross-department workflows, and preparing documents for storage, while adhering to City, State, and federal regulations. Maximum tenure applies.