Temporary Digital Records Aide - Admin & HR Support

City of New York; New York (NY); On-site; USD 28,000 - 41,000; Part time

Job summary

The City of New York seeks a College Aide to support administration and HR projects across all city departments. The role involves digitizing and organizing documents, ensuring accurate digital records, and assisting with NYCAPS transactions while maintaining strict confidentiality.

Assignments are conditioned on ongoing college enrollment, with tenure up to six years. The program emphasizes data accuracy, cross-department collaboration, and adherence to city policies.

Qualifications

• Enrollment as a student in a college or graduate program.
• Assignment II requires IT/CS focus with course credits.
• Assignment III requires IT-related study and committee appointment.

Responsibilities

• Assist with digitalization of physical files, scanning and organizing documents.
• Cross-reference digital records with physical files for accuracy.
• Review records for proper filing and classification.
• Maintain confidentiality of sensitive documents during handling.
• Track metrics on a systematic basis and report discrepancies.
• Collaborate with team to streamline digitization and review processes.
• Provide administrative support such as labeling and indexing documents.
• Process NYCAPS transactions in line with HR policies.
• Handle employee verification requests with confidentiality.
• Assist HR staff to resolve data issues and support personnel processing.

Education

Matriculation at an accredited college or graduate school

Matriculation in information technology related field (Assignment II)

Matriculation in IT-related field with 9 credits (Assignment III)

Job description

The City of New York seeks a College Aide to support administration and HR projects across all city departments. The role involves digitizing and organizing documents, ensuring accurate digital records, and assisting with NYCAPS transactions while maintaining strict confidentiality.

Assignments are conditioned on ongoing college enrollment, with tenure up to six years. The program emphasizes data accuracy, cross-department collaboration, and adherence to city policies.