Digital Asset Management Lead - OpenAsset Expert

Perkins Eastman; New York (NY); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

401k Options

PTO

Company Paid Holidays

Life Insurance

Professional Development

Job summary

Perkins Eastman is a global architectural design practice seeking a Digital Asset Management Coordinator to lead OpenAsset administration, governance, and ongoing DAM development. You will ensure assets, metadata, project and employee information, and image rights are accurate, accessible, and ready for reuse.

You will collaborate with Visual Assets, Marketing, Communications, HR, IT, Accounting, and design teams to improve data quality, configure workflows, support training, and oversee

Qualifications

• Bachelor's degree in a relevant field required.
• Master's in Library Science or related field is a strong plus.
• 5–7 years of experience in digital asset management.
• Experience with OpenAsset or comparable DAM platforms.
• Knowledge of metadata structures, taxonomy and controlled vocabularies.
• Familiarity with image rights, copyright, and licensing.
• Strong documentation, training and user support skills.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as OpenAsset administrator and subject matter expert for OpenAsset, providing day-to-day oversight of the platform.
• Manage the full digital asset lifecycle, including intake, review, metadata, permissions, discoverability, distribution, and archiving.
• Configure and maintain OpenAsset workflows supporting project imagery, employee information and experience, resumes, project pages, and other marketing uses.
• Maintain and evolve metadata structures, taxonomy, controlled vocabularies, fields, and standards that support consistent data, effective search, and asset reuse.
• Establish and maintain standards for project and file-level metadata, permissions, usage status, and other administrative controls.
• Evaluate new OpenAsset functionality and product changes, test their impact on existing workflows, and update documentation accordingly.
• Troubleshoot system and workflow issues in partnership with OpenAsset and internal stakeholders.
• Continually assess how OpenAsset is being used and identify opportunities to simplify workflows and improve data quality.
• Maintain the quality, consistency, and integrity of data across OpenAsset and connected firm systems.
• Support and monitor integrations between OpenAsset, Deltek Vision/Vantagepoint, Shred, and other platforms.
• Document systems of record, data ownership, field mappings, and the flow of information between platforms.
• Identify and troubleshoot data discrepancies and coordinate with appropriate system owners to correct information at its source.
• Support the ingestion of data and assets associated with firm mergers and acquisitions, including assisting with evaluation of legacy DAM structures, mapping metadata fields, and integrating assets into OpenAsset.
• Evaluate proposed system or workflow changes for potential downstream impacts before implementation.
• Provide support and testing for upcoming Vantagepoint integration.
• Maintain and administer the firm's image rights and copyright policies, usage guidance, and image credit standards.
• Maintain rights-related metadata within OpenAsset, including copyright ownership, usage status, permissions, and restrictions.
• Review copyright, permissions, licenses, and restrictions to determine appropriate use of imagery.
• Advise staff on image rights, copyright, licensing, and usage questions and coordinate with Photography, Communications, photographers, and other rights holders as needed.
• Supports the development and maintenance of governance for AI-generated and AI-edited project imagery, including required disclosures and OpenAsset metadata protocols.
• Develop and deliver firmwide and targeted training on OpenAsset and related DAM workflows.
• Create and maintain administrator guides, user guides, training materials, and workflow documentation.
• Provide ongoing support to users and troubleshoot questions related to search, metadata, permissions, rights, and other OpenAsset functionality.
• Gather user feedback and identify opportunities to improve workflows, documentation, and training.
• Communicate significant platform and workflow changes to affected users and stakeholders.
• Serve as a primary point of contact for OpenAsset and other vendors directly related to the DAM program
• Coordinate vendor support, troubleshooting, testing, and feature evaluation
• Partner across Marketing, Photography, Communications, HR, IT, and Accounting to establish data ownership and resolve issues
• Review, source, and upload images and supporting data from quarterly and annual design presentations to keep the OpenAsset image library current
• Organize incoming photo shoot raw files, including sorting, culling, and creating contact sheets, and provide general organizational support to the photography team
• Manage day-to-day licensing inquiries, purchases, and image delivery, serving as the primary point of contact for licensing requests
• Partner with Photography and Accounting to coordinate licensing availability, process transactions, and support revenue tracking and related financial reporting
• Administer the Squarespace photography store, including technical and administrative upkeep, and ensure finalized imagery and rights information are accurately reflected in OpenAsset

Skills

OpenAsset administration

Metadata structures

Data integration

Documentation & training

Communication skills

Image rights knowledge

Education

Bachelor's degree

Master's in Library Science (strong plus)

Tools

Adobe Photoshop

Bridge

InDesign

Job description

Perkins Eastman is a global architectural design practice seeking a Digital Asset Management Coordinator to lead OpenAsset administration, governance, and ongoing DAM development. You will ensure assets, metadata, project and employee information, and image rights are accurate, accessible, and ready for reuse.

You will collaborate with Visual Assets, Marketing, Communications, HR, IT, Accounting, and design teams to improve data quality, configure workflows, support training, and oversee