Digital Asset Management Coordinator

Perkins Eastman; New York (NY); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

401k Options

PTO

Company Paid Holidays

Life Insurance

Professional Development

Job summary

Perkins Eastman is a global architectural design practice seeking a Digital Asset Management Coordinator to lead OpenAsset administration, governance, and ongoing DAM development. You will ensure assets, metadata, project and employee information, and image rights are accurate, accessible, and ready for reuse.

You will collaborate with Visual Assets, Marketing, Communications, HR, IT, Accounting, and design teams to improve data quality, configure workflows, support training, and oversee

Qualifications

• Bachelor's degree in a relevant field required.
• Master's in Library Science or related field is a strong plus.
• 5–7 years of experience in digital asset management.
• Experience with OpenAsset or comparable DAM platforms.
• Knowledge of metadata structures, taxonomy and controlled vocabularies.
• Familiarity with image rights, copyright, and licensing.
• Strong documentation, training and user support skills.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as OpenAsset administrator and subject matter expert for OpenAsset, providing day-to-day oversight of the platform.
• Manage the full digital asset lifecycle, including intake, review, metadata, permissions, discoverability, distribution, and archiving.
• Configure and maintain OpenAsset workflows supporting project imagery, employee information and experience, resumes, project pages, and other marketing uses.
• Maintain and evolve metadata structures, taxonomy, controlled vocabularies, fields, and standards that support consistent data, effective search, and asset reuse.
• Establish and maintain standards for project and file-level metadata, permissions, usage status, and other administrative controls.
• Evaluate new OpenAsset functionality and product changes, test their impact on existing workflows, and update documentation accordingly.
• Troubleshoot system and workflow issues in partnership with OpenAsset and internal stakeholders.
• Continually assess how OpenAsset is being used and identify opportunities to simplify workflows and improve data quality.
• Maintain the quality, consistency, and integrity of data across OpenAsset and connected firm systems.
• Support and monitor integrations between OpenAsset, Deltek Vision/Vantagepoint, Shred, and other platforms.
• Document systems of record, data ownership, field mappings, and the flow of information between platforms.
• Identify and troubleshoot data discrepancies and coordinate with appropriate system owners to correct information at its source.
• Support the ingestion of data and assets associated with firm mergers and acquisitions, including assisting with evaluation of legacy DAM structures, mapping metadata fields, and integrating assets into OpenAsset.
• Evaluate proposed system or workflow changes for potential downstream impacts before implementation.
• Provide support and testing for upcoming Vantagepoint integration.
• Maintain and administer the firm's image rights and copyright policies, usage guidance, and image credit standards.
• Maintain rights-related metadata within OpenAsset, including copyright ownership, usage status, permissions, and restrictions.
• Review copyright, permissions, licenses, and restrictions to determine appropriate use of imagery.
• Advise staff on image rights, copyright, licensing, and usage questions and coordinate with Photography, Communications, photographers, and other rights holders as needed.
• Supports the development and maintenance of governance for AI-generated and AI-edited project imagery, including required disclosures and OpenAsset metadata protocols.
• Develop and deliver firmwide and targeted training on OpenAsset and related DAM workflows.
• Create and maintain administrator guides, user guides, training materials, and workflow documentation.
• Provide ongoing support to users and troubleshoot questions related to search, metadata, permissions, rights, and other OpenAsset functionality.
• Gather user feedback and identify opportunities to improve workflows, documentation, and training.
• Communicate significant platform and workflow changes to affected users and stakeholders.
• Serve as a primary point of contact for OpenAsset and other vendors directly related to the DAM program
• Coordinate vendor support, troubleshooting, testing, and feature evaluation
• Partner across Marketing, Photography, Communications, HR, IT, and Accounting to establish data ownership and resolve issues
• Review, source, and upload images and supporting data from quarterly and annual design presentations to keep the OpenAsset image library current
• Organize incoming photo shoot raw files, including sorting, culling, and creating contact sheets, and provide general organizational support to the photography team
• Manage day-to-day licensing inquiries, purchases, and image delivery, serving as the primary point of contact for licensing requests
• Partner with Photography and Accounting to coordinate licensing availability, process transactions, and support revenue tracking and related financial reporting
• Administer the Squarespace photography store, including technical and administrative upkeep, and ensure finalized imagery and rights information are accurately reflected in OpenAsset

Skills

OpenAsset administration

Metadata structures

Data integration

Documentation & training

Communication skills

Image rights knowledge

Education

Bachelor's degree

Master's in Library Science (strong plus)

Tools

Adobe Photoshop

Bridge

InDesign

Job description

The Opportunity:

Perkins Eastman is a global architectural design practice with expertise in all aspects of the built environment, working at all scales, and at every level of detail. With studios in twenty-six locations worldwide, we design for people, to leave a lasting and positive impact on the human experience and the world we inhabit. This is captured in our ethos \"human by design\".

We believe design is a collaborative art and we are structured as an integrated practice of passionate professionals committed to delivering the best design for our clients. Our team of diverse and complementary talents work together in studios, that can draw from relevant expertise and points of view from across the whole practice to analyze and solve the specific design challenges they are working on. Within the firm we have 18 practice areas, cores of expertise, that focus as centers of knowledge and analysis, that are both an essential foundation and fuel for the creative design work. Sustainability is intrinsic to our design approach. It is an essential ingredient for the design teams throughout the process, adding valuable insights, ideas, and research to the process. For us all good design is sustainable.

We are seeking a Digital Asset Management Coordinator to lead the administration, governance, and ongoing development of Perkins Eastman's digital asset management program. Serving as the firmwide administrator and subject matter expert for OpenAsset, this role ensures that the firm's digital assets, metadata, project and employee information, and image rights are accurate, well governed, accessible, and positioned for effective reuse.

The Digital Asset Management Coordinator oversees OpenAsset configuration and administration, metadata and taxonomy standards, data quality, system integrations, image rights and copyright governance, documentation, training, and user support. This role works closely with Visual Assets, Marketing, Communications, HR, IT, Accounting, and design teams to ensure OpenAsset continues to support evolving firmwide needs.

Primary Responsibilities

Digital Asset Management & OpenAsset

• Serve as the firmwide administrator and subject matter expert for OpenAsset, providing day-to-day oversight of the platform
• Manage the full digital asset lifecycle, including intake, review, metadata, permissions, discoverability, distribution, and archiving
• Configure and maintain OpenAsset workflows supporting project imagery, employee information and experience, resumes, project pages, and other marketing uses
• Maintain and evolve metadata structures, taxonomy, controlled vocabularies, fields, and standards that support consistent data, effective search, and asset reuse
• Establish and maintain standards for project and file-level metadata, permissions, usage status, and other administrative controls.
• Evaluate new OpenAsset functionality and product changes, test their impact on existing workflows, and update documentation accordingly
• Troubleshoot system and workflow issues in partnership with OpenAsset and internal stakeholders
• Continually assess how OpenAsset is being used and identify opportunities to simplify workflows and improve data quality

Data Governance & Systems Integration

• Maintain the quality, consistency, and integrity of data across OpenAsset and connected firm systems
• Support and monitor integrations between OpenAsset, Deltek Vision/Vantagepoint, Shred, and other platforms
• Document systems of record, data ownership, field mappings, and the flow of information between platforms
• Identify and troubleshoot data discrepancies and coordinate with appropriate system owners to correct information at its source
• Support the ingestion of data and assets associated with firm mergers and acquisitions, including assisting with evaluation of legacy DAM structures, mapping metadata fields, and integrating assets into OpenAsset
• Evaluate proposed system or workflow changes for potential downstream impacts before implementation.
• Provide support and testing for upcoming Vantagepoint integration.

Image Rights, Copyright & Licensing

• Maintain and administer the firm's image rights and copyright policies, usage guidance, and image credit standards
• Maintain rights-related metadata within OpenAsset, including copyright ownership, usage status, permissions, and restrictions
• Review copyright, permissions, licenses, and restrictions to determine appropriate use of imagery
• Advise staff on image rights, copyright, licensing, and usage questions and coordinate with Photography, Communications, photographers, and other rights holders as needed
• Supports the development and maintenance of governance for AI-generated and AI-edited project imagery, including required disclosures and OpenAsset metadata protocols

Training, Documentation & User Support

• Develop and deliver firmwide and targeted training on OpenAsset and related DAM workflows
• Create and maintain administrator guides, user guides, training materials, and workflow documentation
• Provide ongoing support to users and troubleshoot questions related to search, metadata, permissions, rights, and other OpenAsset functionality
• Gather user feedback and identify opportunities to improve workflows, documentation, and training
• Communicate significant platform and workflow changes to affected users and stakeholders.
• Serve as a primary point of contact for OpenAsset and other vendors directly related to the DAM program
• Coordinate vendor support, troubleshooting, testing, and feature evaluation
• Partner across Marketing, Photography, Communications, HR, IT, and Accounting to establish data ownership and resolve issues

File Management

• Review, source, and upload images and supporting data from quarterly and annual design presentations to keep the OpenAsset image library current
• Organize incoming photo shoot raw files, including sorting, culling, and creating contact sheets, and provide general organizational support to the photography team

E-Commerce

• Manage day-to-day licensing inquiries, purchases, and image delivery, serving as the primary point of contact for customer communication related to licensing requests
• Partner with Photography and Accounting to coordinate licensing availability, process transactions, and support revenue tracking and related financial reporting
• Administer the Squarespace photography store, including technical and administrative upkeep, and ensure finalized imagery and rights information are accurately reflected in OpenAsset

Required Qualifications

• Bachelor's degree required; Master's in Library Science or related field a strong plus
• 5-7 years of experience in digital asset management, preferably with direct OpenAsset or comparable DAM platform administration experience
• Experience with metadata structures, taxonomy development, and controlled vocabularies
• Working knowledge of data integration concepts and experience troubleshooting data flows across connected systems
• Familiarity with image rights, copyright, and licensing practices
• Strong documentation, training, and user support skills
• Detail-oriented with the ability to manage multiple priorities in a dynamic environment
• Excellent written and verbal communication skills
• Experience with Adobe Photoshop, Bridge and InDesign required

What we offer you:

• 401k Options
• PTO
• Company Paid Holidays
• Life Insurance
• Professional Development

Salary Range: $65,000 -$75,000

Compensation may vary based on the job level and your geographic work location.

PE has a hybrid policy that allows flexibility for our employees in managing their working days and hours to cater to their diverse needs.

Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.