Development & Volunteer Events Coordinator - Hybrid

American Heart Association; Grand Rapids (MI); Hybrid; USD 38,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Employer matching

PTO 16 days

Holidays 12

Tuition assistance

Heart U training

Job summary

The American Heart Association in Grand Rapids is seeking a Development Coordinator to provide advanced administrative support to an Executive Director and fundraising staff, coordinate event logistics, and organize volunteers. This full-time role offers a 37.5-hour week and a hybrid schedule.

You will manage CRM data, support staff calendars, assist with payments and donations, and help produce event materials. A strong office background and local travel readiness are essential.

Qualifications

• High School Diploma or equivalent.
• Three (3) years prior relevant work experience that includes ability to manage multiple projects simultaneously and meet timelines.
• Administrative expertise with complex clerical responsibilities and data management.
• Effective verbal and written communication skills.
• Effective interpersonal skills with proven ability to develop collaborative working relationships internally and externally.
• Ability to coordinate, plan and implement corporate events, both in-person and digital experiences.
• Proficiency in Microsoft Office applications and Canva.
• Ability to do daily local travel; requires access to reliable transportation at all times on an immediate basis.

Responsibilities

• Assist staff with day-to-day tasks that support fundraising, volunteer recruitment/management activities, including customer relationship management.
• Coordinate logistics for select events and meetings including pre-, day-of, and post- event/meeting duties.
• Develop, input, and maintain information in appropriate computer software programs, including a CRM and event specific software.
• Handle report generation, including manipulating data from multiple systems.
• Perform office management/reception duties including processing ingoing and outgoing mail, handling incoming calls, maintaining supply and materials, and working with vendors on any office-related needs.
• Handle financial tasks, including paying invoices, tracking expenses, and processing donations.
• Maintain staff calendars and handle scheduling.
• Develop event and meeting materials as needed.

Skills

Multitasking

Project management

Communication skills

Interpersonal skills

Event coordination

Administrative excellence

Education

High School Diploma or equivalent

Tools

Microsoft Office

Canva

Job description

The American Heart Association in Grand Rapids is seeking a Development Coordinator to provide advanced administrative support to an Executive Director and fundraising staff, coordinate event logistics, and organize volunteers. This full-time role offers a 37.5-hour week and a hybrid schedule.

You will manage CRM data, support staff calendars, assist with payments and donations, and help produce event materials. A strong office background and local travel readiness are essential.