Development Operations & Grants Lead

JLive; New York, Northern (NY, KY); Hybrid; USD 68,000 - 71,000; Full time

Job summary

The Shalom Hartman Institute of North America in New York, NY seeks a Development Operations Senior Coordinator to support institutional giving through data integrity, grant workflows, and reporting. You will manage donor records in Salesforce, oversee deadlines, and provide cross‑team coordination with Development, Finance, and Program teams.

Based in our NY office four days a week, the role emphasizes data management, project coordination, and creating efficient systems to advance fundraising

Qualifications

• At least 4 years of professional experience in nonprofit fundraising, development operations, grants management, project coordination, or a related field.
• Knowledge of the Jewish philanthropic landscape preferred but not required.
• Experience with Salesforce (preferred) or a comparable CRM system.
• Experience using project management platforms such as Monday.com, Asana, or similar tools.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple projects simultaneously and meet deadlines in a fast-paced environment.
• Experience with budgets, financial data, or grant financial reporting preferred.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Proficiency in Microsoft Office, especially Excel.
• Ability to work independently and across departments.
• Commitment to SHI NA's mission and values.

Responsibilities

• Grants Management and Fundraising Operations: Maintain donor records, grant information, and fundraising activity in Salesforce; oversee grant tracking systems; generate reports and dashboards; support prospect research and foundation portfolio management; maintain donor records and funding history.
• Project Management and Workflow Coordination: Manage Monday.com workflows; coordinate timelines across departments; monitor progress and ensure deadlines; develop streamlined grant processes; collaborate with program staff to collect reporting metrics.
• Budget and Financial Coordination: Liaise between Institutional Giving and Finance; prepare, review, and track grant budgets; collect financial information for proposals and reports; ensure alignment with grant agreements.
• Data Integrity and Systems Administration: Maintain data quality in Salesforce; create fundraising reports and dashboards; identify opportunities to improve data management and efficiency across Institutional Giving team.

Skills

Salesforce

Nonprofit fundraising

Data analysis

Budgeting

Communication

Education

BA/BS or equivalent

Tools

Salesforce CRM

Monday.com

Asana

Excel

Job description

The Shalom Hartman Institute of North America in New York, NY seeks a Development Operations Senior Coordinator to support institutional giving through data integrity, grant workflows, and reporting. You will manage donor records in Salesforce, oversee deadlines, and provide cross‑team coordination with Development, Finance, and Program teams.

Based in our NY office four days a week, the role emphasizes data management, project coordination, and creating efficient systems to advance fundraising