Development Operations & Grants Coordinator

Vilna Shul; Boston (MA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

The Vilna Shul: Boston’s Center for Jewish Culture seeks a Development Operations Coordinator to keep fundraising moving smoothly. You will manage our donor database, process gifts, and support the $10M Vilna Illuminated capital campaign.

Reporting to the Senior Director of Development, you’ll produce reports, coordinate grants, and assist donor communications and events, becoming the operational backbone of the development team.

Qualifications

• Bachelor’s degree or equivalent experience.
• 2–4 years of relevant experience.
• Experience with a CRM or donor database.
• Proficiency in Google Workspace and cloud-based tools.
• Interest in building organizational systems.

Responsibilities

• Maintain and ensure integrity of donor database, including accurate tracking of gifts, interactions, and engagement.
• Support capital campaign operations, including pledge tracking and campaign reporting.
• Generate and maintain reports and dashboards to inform fundraising strategy and track progress to goals.
• Process, track, and acknowledge all philanthropic gifts and pledges, and reconcile records with the finance team.
• Conduct prospect research and compile findings into donor profiles for senior staff.
• Maintain a comprehensive calendar of grant deadlines and reporting requirements.
• Coordinate workflows and materials for grant submissions and reporting.
• Contribute to drafting and editing grant applications as part of a collaborative team effort.
• Support donor engagement cycles by tracking outreach, preparing materials for cultivation and solicitation, and ensuring timely stewardship follow-through.
• Collaborate with the marketing team on annual fund appeals, campaign copy, development website pages, and donor-facing collateral; contribute to social media content as needed.
• Support planning and execution of fundraising events.
• Staff an average of four events at The Vilna each month, contributing to a welcoming, well-run experience for all participants.

Skills

Project management

Donor relations

Data reporting

Prospect research

Education

Bachelor’s degree or equivalent experience

Tools

CRM / donor database

Google Workspace

Job description

The Vilna Shul: Boston’s Center for Jewish Culture seeks a Development Operations Coordinator to keep fundraising moving smoothly. You will manage our donor database, process gifts, and support the $10M Vilna Illuminated capital campaign.

Reporting to the Senior Director of Development, you’ll produce reports, coordinate grants, and assist donor communications and events, becoming the operational backbone of the development team.