Development Operations Senior Coordinator

Jewish Staffing; New York (NY); Hybrid; USD 68,000 - 71,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

The Shalom Hartman Institute is seeking a Development Operations Senior Coordinator to support institutional giving through donor/grant records, grant workflows, budget tracking, and cross-department collaboration.

Based in NY with four days in-office, you’ll work with Development, Finance, and Program teams to optimize proposal development, reporting, stewardship, and strategic planning, focusing on institutional giving.

Qualifications

• At least 4 years of nonprofit fundraising, development operations, grants management, or related experience.
• Experience with Salesforce (preferred) or similar CRM.
• Experience with project management platforms (Monday.com, Asana, or similar).
• Excellent written and verbal communication skills.

Responsibilities

• Maintain accurate donor records, grant information, and fundraising activity in Salesforce.
• Oversee grant tracking, proposals, reports, and stewardship deadlines.
• Generate fundraising dashboards and reports to support strategy.
• Coordinate foundation portfolio management and prospect research.

Skills

Grants management

Fundraising operations

Project coordination

Budgeting

Salesforce

Monday.com

Asana

Excel

Data reporting

Education

BA / BS or equivalent

Tools

Salesforce

Monday.com

Asana

Excel

Job description

Mission and Philosophy

The Shalom Hartman Institute is a leading research and educational center serving Israel and world Jewry. We work to enrich the moral and spiritual life of Israel and the Jewish people, deepen the commitment to pluralism and Israel's Jewish and democratic character, and rebuild the covenant between Israel and the Jewish world. Through our community of outstanding scholars and educators, the Institute develops innovative responses to the challenges of our time, cultivates a new generation of leaders and change agents, and builds transformational educational projects that help inspire a better Judaism and a better Israel for the 21st century.

Position

The Development Operations Senior Coordinator is a key member of the Development team, providing operational, data management, and project coordination support. This position helps ensure the effective management of institutional and individual fundraising efforts through the maintenance of accurate donor and grant records, coordination of grant workflows, budget tracking, and cross-departmental collaboration. Working closely with Development, Finance, and Program teams, the Coordinator will help manage systems and processes that support proposal development, reporting, stewardship, and strategic planning, with a focus on institutional giving. Based in our NY office four days per week, and reporting to the Director of Institutional Giving, this role is ideal for a highly organized professional who enjoys data management, project coordination, and building efficient systems to support fundraising success.

Key Responsibilities

• Grants Management and Fundraising Operations
  • Maintain accurate donor records, grant information, and fundraising activity within Salesforce.
  • Oversee grant tracking systems, ensuring proposal, report, payment, and stewardship deadlines are up to date.
  • Generate reports, dashboards, and fundraising data to support Institutional Giving strategy and decision-making.
  • Support prospect research and foundation portfolio management activities.
  • Maintain donor records related to contacts, gifts, grants, correspondence, and funding history.
• Project Management and Workflow Coordination
  • Manage Monday.com workflows for foundation proposals, reports, and related projects.
  • Coordinate timelines and deliverables across Development, Program, Finance, Marketing, and Operations teams.
  • Monitor project progress and follow up with colleagues to ensure deadlines are met.
  • Assist in the development and implementation of streamlined grant management processes and best practices.
  • Partner with program staff to collect program highlights, anecdotes, and other key metrics for reporting purposes.
  • Support team planning efforts by maintaining calendars, schedules, and project tracking systems.
• Budget and Financial Coordination
  • Serve as a liaison between Institutional Giving and the Finance team regarding grant budgets and financial reporting.
  • Assist in the preparation, review, and tracking of grant budgets.
  • Coordinate the collection of financial information required for foundation proposals and reports.
  • Ensure budget information contained in proposals and reports aligns with grant agreements.
• Data Integrity and Systems Administration
  • Maintain data quality within Salesforce through regular audits, updates, and process improvements.
  • Support the creation and maintenance of fundraising reports, dashboards, and prospect tracking tools.
  • Identify opportunities to improve data management and operational efficiency across the Institutional function.

Qualifications

• At least 4 years of professional experience in nonprofit fundraising, development operations, grants management, project coordination, or a related field.
• Knowledge and familiarity with the Jewish community and philanthropic landscape preferred but not required.
• Demonstrated experience working with Salesforce (preferred) or a comparable CRM system.
• Experience using project management platforms such as Monday.com, Asana, or similar tools.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple projects simultaneously and meet deadlines in a fast-paced environment.
• Experience working with budgets, financial data, or grant financial reporting preferred.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Proficiency in Microsoft Office applications, particularly Excel.
• Ability to work both independently and collaboratively across departments.
• Commitment to SHI NA's mission and values.
• BA / BS or equivalent

Salary and Benefits

The salary for this position is $68,000 - $71,000, commensurate with experience.

SHI NA offers a competitive benefits package.

SHI NA is an equal opportunity employer committed to building a diverse and inclusive workplace. We deeply value the diversity of insight, perspective, and experience brought by people from backgrounds typically underrepresented in Jewish institutions. We also welcome applications from people of diverse religious, spiritual, and cultural backgrounds. The organization provides equal employment opportunities to all applicants and employees without regard to race, color, religion, gender, sexual orientation, gender expression, age, citizenship, creed, national origin, disability, marital status, parental status or any other protected grounds as established by law. In addition, the organization seeks to advance the principles of equal employment opportunity as it applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment.