Development & Events Executive Assistant

Catholic Charities of the Archdiocese of New York; New York (NY); On-site; USD 62,000 - 68,000; Full time

Job summary

Catholic Charities of the Archdiocese of New York seeks an Executive Assistant to support the Senior Director of Development and Events. This full-time, non-exempt role is based in New York, NY, with a calendar-rich portfolio including donor meetings, board updates, and major fundraising events.

The EA will manage scheduling, prepare materials, coordinate with internal teams and external partners, and handle confidential information with discretion.

Qualifications

• Bachelor's degree preferred; equivalent professional experience considered.
• 5-7 years of experience supporting C-suite or senior executives.
• Experience interacting with donors, Board members, and other senior external contacts.
• Proficiency in Microsoft Office; Raiser's Edge or comparable CRM a plus.

Responsibilities

• Act as primary point of contact for the Senior Director, managing communications and stakeholder updates.
• Manage Senior Director's calendar, resolve conflicting demands, protect time for meetings.
• Prepare briefing materials for donor and Board meetings; draft correspondence and presentations.
• Arrange travel and prepare itineraries; process invoices and contracts; track deadlines.
• Coordinate with the Senior Director's team to align workflows and events calendar.

Skills

Executive support

Calendar management

CRM experience

Discretion & communication

Education

Bachelor's degree preferred

Tools

Microsoft Office

Raiser's Edge or similar CRM

Job description

Catholic Charities of the Archdiocese of New York seeks an Executive Assistant to support the Senior Director of Development and Events. This full-time, non-exempt role is based in New York, NY, with a calendar-rich portfolio including donor meetings, board updates, and major fundraising events.

The EA will manage scheduling, prepare materials, coordinate with internal teams and external partners, and handle confidential information with discretion.