Strategic Development & Events Executive Assistant

Catholic Charities Community Services; New York (NY); On-site; USD 62,000 - 68,000; Full time

Job summary

Catholic Charities Community Services in New York, NY, seeks an Executive Assistant, Development and Events to support the Senior Director of Development and Events. You will manage the director’s calendar, coordinate communications with donors and Board members, and prepare briefing materials for donor meetings and major events.

The role focuses on high-level administrative support, confidential donor relations, and ensuring smooth operations for a calendar of events and fundraising activities

Qualifications

• Bachelor's degree preferred or equivalent professional experience.
• 5–7 years of experience supporting C-suite or senior executives.
• Experience interacting with donors, Board members, and other senior external and corporate contacts.
• Proficiency in Microsoft Office (Outlook, calendar management, PowerPoint, Excel); Raiser's Edge or similar CRM a plus.
• Exceptional organizational skills with meticulous attention to detail and ability to manage competing deadlines.

Responsibilities

• Act as primary point of contact for the Senior Director, managing internal and external communications and stakeholder updates.
• Manage the Senior Director's calendar and protect time for meetings.
• Prepare briefing materials for donor and Board meetings.
• Draft and edit correspondence, agendas, and presentations for the Senior Director's review.
• Arrange travel and prepare itineraries for meetings and events in the New York region.
• Process expense reports, invoices, and contracts, and resolve questions with Finance.
• Screen requests, prioritize, and redirect as appropriate.
• Maintain organized files, including confidential donor records.
• Coordinate with donors, Board members, event chairs, clergy, and vendors.

Skills

Executive support

Calendar management

Written communication

Discretion

Education

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Raiser's Edge

Job description

Catholic Charities Community Services in New York, NY, seeks an Executive Assistant, Development and Events to support the Senior Director of Development and Events. You will manage the director’s calendar, coordinate communications with donors and Board members, and prepare briefing materials for donor meetings and major events.

The role focuses on high-level administrative support, confidential donor relations, and ensuring smooth operations for a calendar of events and fundraising activities