Development Coordinator - Donor Relations & Proposals

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 56,000 - 66,000; Full time

Job summary

University of Pennsylvania in Philadelphia seeks an Assistant Development Officer to advance Penn Medicine's clinical fundraising programs. You will partner with Major Gift Officers to plan, coordinate, and implement development efforts across seven clinical departments and divisions.

The role involves donor communications, proposal drafting, collateral creation, and event support; frequent collaboration with physicians, senior staff, and volunteers.

Qualifications

• Bachelor of Science and 1–2 years of relevant experience in a fast-paced office environment.
• Strong administrative experience and the ability to establish objectives and organize a successful approach to achieving program goals.
• Proficiency with prospect management databases and MS Office, report writing, and web utilities.
• Familiarity with InDesign, Photoshop or Adobe Creative Suite is encouraged.
• Willingness to travel locally and nationally and to work evenings/weekends for events.

Responsibilities

• Stewardship writing and project management for donor reports and communications.
• Draft gift proposals and assist with planning for annual appeals and mailings.
• Create first drafts of collateral materials including one-pagers and slide decks.
• Attend faculty meetings, take notes, and draft materials for lay audiences.
• Coordinate with Volunteer Leadership Councils/External Advisory Boards and assist with materials.
• Record notes and action items from meetings with faculty; draft briefing materials.
• Support donor relations with gift processing coordination when needed.
• Assist major gifts team with prospect identification, cultivation, and reporting.
• Plan, staff, and coordinate meetings and events related to prospect/donor activity.

Skills

Stewardship writing

Project management

Proposal writing

Communication skills

Administrative experience

Education

Bachelor of Science

Tools

Microsoft Office

InDesign

Photoshop

Adobe Creative Suite

Job description

University of Pennsylvania in Philadelphia seeks an Assistant Development Officer to advance Penn Medicine's clinical fundraising programs. You will partner with Major Gift Officers to plan, coordinate, and implement development efforts across seven clinical departments and divisions.

The role involves donor communications, proposal drafting, collateral creation, and event support; frequent collaboration with physicians, senior staff, and volunteers.