Assistant Development Officer, Penn Medicine

Trustees of University of Pennsylvania; Market (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

University of Pennsylvania is seeking an Assistant Development Officer to support Penn Medicine’s development efforts. The role involves coordinating stewardship activities, drafting donor proposals, and managing projects in collaboration with Major Gift Officers and faculty.

You will work with Penn Medicine faculty, senior administrators, and volunteers to help meet funding goals while producing reports, materials, and communications for donor relations and institutional advancement.

Qualifications

• Experience in donor relations and communications
• Ability to write donor proposals and reports
• Strong collaboration with faculty and staff
• Proven project management skills
• Familiarity with stewardship activities and donor acknowledgments

Responsibilities

• Stewardship writing and project management: produce donor reports and outreach pieces, manage deadlines for annual reports and acknowledgments.
• Proposal/solicitation writing: draft gift proposals and assist with grant applications, plan annual appeals and mailings.
• Collateral material creation: draft information pieces, design one-pagers and slide decks for lay audiences.
• Volunteer involvement: coordinate with Leadership Councils/External Advisory Boards and prepare materials.
• Faculty relations: record notes, draft briefing materials, and support meetings with faculty and leadership.
• Donor relations: coordinate acknowledgments and maintain accurate gift records with donor relations staff.
• Prospect identification and management: work with major gifts team to identify and manage potential donors.

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Assistant Development Officer, Penn Medicine

Job Profile Title

Assistant Development Officer A

Job Description Summary

Reporting to the Director of Development, UPHS Life Cycle, the Assistant Development Officer (ADO) serves as an instrumental member of the University of Pennsylvania Health System (UPHS) development team working to advance specified clinical fundraising programs at Penn Medicine. The ADO works in partnership with three Major Gift Officers to plan, coordinate, and implement development efforts for defined areas currently including seven clinical departments and divisions. The ADO serves as a content partner and project manager, taking on writing and design responsibilities for donor and faculty proposals, update reports and communications. The ADO has opportunities to work with clinical directors (almost exclusively Penn Medicine faculty/physicians), senior level administrators, and volunteers to meet funding goals.

Job Description

Job Responsibilities:

• Stewardship Writing and Project Management. Produce and/or coordinate stewardship reports and activities for donors with communications staff and gift officers including annual reports, thank you and outreach letters, e-communications, and recognition pieces such as plaques and donor listings. This includes writing responsibilities and support with design and formatting. For larger stewardship reports, and following direction of gift officers, this position will serve as a project manager to ensure deadlines are met.
• Proposal/Solicitation Writing and Coordination . Responsible for drafting select gift proposals for individuals and assisting gift officers with planning for and drafting corporation and foundation grant applications. This position also plays a lead role in planning, executing, and reporting on annual appeals and mailings throughout the year.
• Collateral Material Creation. Working alongside their manager and gift officers, this role will be responsible for first drafts of many information pieces, including designing one-pagers, slide decks, and other collateral materials. This role will attend faculty meetings, keep notes and help draft materials to be used for lay-audiences. Creation of these materials are a team effort, and this role plays an integral part of streamlining the process and adhering to timelines.
• Volunteer Involvement. Serve as a key team member managing volunteer Leadership Councils/External Advisory Boards that meet regularly. Working with the gift officers who staff the Councils, provide assistance with the production of materials, faculty speaker preparation, and logistical arrangements as needed. Liaise with colleagues working with Councils across the office to employ best practices.
• Faculty Relations. This role works alongside three gift officers to record notes and action items from meetings with faculty. They will work closely with the administrative and support staff for the faculty to coordinate meetings and enhance relationships. When needed, this role will draft briefing materials for faculty and institutional leadership.
• Donor Relations. Work collaboratively with Penn Medicine gift officers, donor relations, and communications to help ensure that the process of donor acknowledgments by key faculty takes place. Coordinate with donor relations staff to ensure accurate recording of gifts and communication with donors and departments. At times, this role could serve as a contact for gift processing, donor requests, and more.
• Prospect Identification and Management. Work collaboratively with major gifts team to provi