Development Assistant — Donor Relations & Proposals

University of Pennsylvania; United (PA); On-site; USD 56,000 - 66,000; Full time

Benefits offered by this job

Health, Life, and Flexible Spending

Tuition benefits

Retirement plans

Flexible work hours

Wellness programs

Professional development

Job summary

University of Pennsylvania in Philadelphia, PA, seeks an Assistant Development Officer for Penn Medicine to support life-cycle fundraising. You will work with three Major Gift Officers to plan, coordinate, and implement development efforts across seven clinical departments, writing and editing donor communications and coordinating stewardship activities.

The role includes coordinating annual appeals, designing materials, and collaborating with faculty and administrative staff to maintain timely

Qualifications

• Bachelor of Science and 1 to 2 years of relevant experience in fast-paced office environment, preferably in institutional development, with exposure to prospect management, annual giving, major gifts, volunteer management, and stewardship or equivalent combination of education and experience is required.
• Strong administrative experience and the ability to establish objectives and organize a successful approach to achieving program goals.
• Solid computer skills required: familiarity with prospect management databases, virtual meeting platforms, report writing aptitude, web sites, internet, word processing, etc. Proficiency in preparation of numeric- and text-laden spreadsheets, Microsoft Office Suite (PowerPoint, Excel, etc.)
• Creativity is important to the role as it often requires translating information into templates or formatted documents that are appealing to a donor or program. Graphic design experience is not required, but a familiarity with InDesign, Photoshop or Adobe Creative Suite is strongly encouraged.
• Ability to work independently, as well as collaboratively as part of a goal-oriented team.
• Excellent oral and written communication and interpersonal skills.
• Superior attention to detail and organization skills in an environment where accuracy and timely completion of tasks is critical to maintaining faculty and donor satisfaction.
• Capability to handle complex and highly confidential information.
• Ability to travel both locally and nationally, must be willing to work evenings and weekends for special events/meetings.
• Valid driver's license required.
• Ability to lift 25 lbs. or less.

Responsibilities

• Stewardship Writing and Project Management. Produce and/or coordinate stewardship reports and activities for donors with communications staff and gift officers including annual reports, thank you and outreach letters, e-communications, and recognition pieces such as plaques and donor listings. This includes writing responsibilities and support with design and formatting. For larger stewardship reports, and following direction of gift officers, this position will serve as a project manager to ensure deadlines are met.
• Proposal/Solicitation Writing and Coordination. Responsible for drafting select gift proposals for individuals and assisting gift officers with planning for and drafting corporate and foundation grant applications. This position also plays a lead role in planning, executing, and reporting on annual appeals and mailings throughout the year.
• Collateral Material Creation. Working alongside their manager and gift officers, this role will be responsible for first drafts of many information pieces, including designing one-pagers, slide decks, and other collateral materials. This role will attend faculty meetings, keep notes and help draft materials to be used for lay-audiences. Creation of these materials are a team effort, and this role plays an integral part of streamlining the process and adhering to timelines.
• Volunteer Involvement. Serve as a key team member managing volunteer Leadership Councils/External Advisory Boards that meet regularly. Working with the gift officers who staff the Councils, provide assistance with the production of materials, faculty speaker preparation, and logistical arrangements as needed. Liaise with colleagues working with Councils across the office to employ best practices.
• Faculty Relations. This role works alongside three gift officers to record notes and action items from meetings with faculty. They will work closely with the administrative and support staff for the faculty to coordinate meetings and enhance relationships. When needed, this role will draft briefing materials for faculty and institutional leadership.
• Donor Relations. Work collaboratively with Penn Medicine gift officers, donor relations, and communications to help ensure that the process of donor acknowledgments by key faculty takes place. Coordinate with donor relations staff to ensure accurate recording of gifts and communication with donors and departments. At times, this role could serve as a contact for gift processing, donor requests, and more.
• Prospect Identification and Management. Work collaboratively with major gifts team to provide support in the identification, cultivation, and management of prospects and donors. This includes managing systems to organize/keep records of identified prospects as well as producing and analyzing reports.
• Special Events. Work with the major gift and institutional events team to help plan, staff, and coordinate meetings and special events related to prospect/donor activity as needed.

Skills

Excellent communication skills

Strong administrative experience

Interpersonal skills

Education

Bachelor of Science

Tools

Microsoft Office Suite (PowerPoint, Excel, Word)

Job description

University of Pennsylvania in Philadelphia, PA, seeks an Assistant Development Officer for Penn Medicine to support life-cycle fundraising. You will work with three Major Gift Officers to plan, coordinate, and implement development efforts across seven clinical departments, writing and editing donor communications and coordinating stewardship activities.

The role includes coordinating annual appeals, designing materials, and collaborating with faculty and administrative staff to maintain timely