Donor Gifts Admin – Flexible Hours

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 26,000 - 32,000; Full time

Job summary

Development Assistant, Principal Gifts at University of Pennsylvania seeks an organized administrative professional to support four Senior Philanthropy Officers and the Strategic Partnerships team. You will provide high-level front-line service to Penn's leadership and donors, manage meeting materials, and help with reporting.

You will navigate campus offices, coordinate donor materials, staff events, and assist with travel arrangements.

Qualifications

• High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
• Bachelor's degree preferred; knowledge of higher education or not-for-profit industry helpful.
• Proficiency in the use of Microsoft Office products, electronic mail and knowledge of Salesforce.
• Ability to conduct internet research preferred; willingness to learn and apply new technologies as needed.
• Excellent oral and written communication skills; strong interpersonal and organizational skills; thorough knowledge of office procedures, practices and methods; ability to organize and prioritize assignments and work effectively with diverse groups; detail-oriented, flexible, and productive under pressure; ability to staff events as needed; ability to occasionally work evening/weekend extended or flexible hours.

Responsibilities

• Administrative oversight over key donor review meetings and their corresponding reports; schedule meetings; prepare materials, agendas, minutes, and reports; summarize data; provide support to Schools, Centers, and Central offices.
• Prepare gift agreements and process gift transmittals, track monthly pledge reminders, and prepare open-pledge reports; liaise with Central Gifts and School/Center offices.
• Create and manage reports database; ensure donor database is current and well-maintained; coordinate mailings; track donor pledge payments.
• Word process, compose, proofread, and edit correspondence; conduct donor research and draft briefings.
• Assist in staffing special events and programs; contribute to Parent Leadership Committee activities; handle travel arrangements and reimbursements.
• Serve as a BEN Financials end-user and ensure efficient operation of the Office of Principal Gifts; answer phones for Principal Gifts and SAVP.

Skills

Communication skills

Organizational skills

Detail oriented

Interpersonal skills

Time management

Education

High School/GED

Bachelor's degree preferred

Tools

Microsoft Office

Salesforce

Job description

Development Assistant, Principal Gifts at University of Pennsylvania seeks an organized administrative professional to support four Senior Philanthropy Officers and the Strategic Partnerships team. You will provide high-level front-line service to Penn's leadership and donors, manage meeting materials, and help with reporting.

You will navigate campus offices, coordinate donor materials, staff events, and assist with travel arrangements.