Development Coordinator

Bbbsmadison; Madison, Northern (WI, KY); Hybrid; USD 28,000 - 32,000; Part time

Benefits offered by this job

Flexible schedule

In-office role

Job summary

Big Brothers Big Sisters of Dane County seeks a highly organized Development Coordinator for approximately 25 hours per week to support gift processing, acknowledgments, and donor follow-up. This role is part of the Fund Development team and emphasizes reliable data management and administrative support.

Responsibilities include processing donations, coordinating acknowledgments, and supporting campaigns, events, and donor communications.

Qualifications

• Experience with donor management and data entry.
• Ability to manage multiple tasks with timely gift processing.
• Strong communication and donor stewardship skills.

Responsibilities

• Process donations and revenue tracking across platforms, including gift entry, coding, reconciliation, deposits, pledges and payments, and recordkeeping.
• Coordinate donor acknowledgments and stewardship activities with timely follow-up.
• Provide administrative and data support for fundraising campaigns, events, mailings and Development activities.
• Serve as a welcoming and responsive contact for donors and connect them with the appropriate team member.
• Provide administrative and operational support for Board activities and office needs as needed.

Skills

Organized

Detail-oriented

CRM experience

Data management

Communication

Multitasking

Tools

CRM/database systems

Excel

Job description

Development Coordinator Part-Time (Approximately 25 hours/week) Reports to: Development Director

Big Brothers Big Sisters of Dane County has been creating and supporting one-to-one mentoring relationships for over 60 years, connecting young people with caring adults who help them build confidence and reach their potential.

We are seeking a highly organized and dependable Development Coordinator to serve as a key member of our Fund Development team. This position plays an important role in the donor experience, ensuring gifts are accurately processed and acknowledged and donors receive timely, consistent follow-up. The Development Coordinator supports the systems, data and day-to-day processes that keep our fundraising program running smoothly.

This position is ideal for someone who enjoys taking ownership of important details and is looking for meaningful work with a flexible part-time schedule.

Key Responsibilities

• Manage donation processing and revenue tracking across platforms, including gift entry, coding, reconciliation, deposits, donor pledges and payments, and accurate recordkeeping.
• Coordinate donor acknowledgments and other stewardship activities, helping ensure donors are thanked and receive consistent follow-up.
• Provide administrative and data support for fundraising campaigns, events, mailings and other Development activities.
• Serve as a welcoming and responsive point of contact for donors, helping answer questions and connect them with the appropriate team member.
• Provide administrative and operational support for Board activities, office needs and other agency priorities as needed.

Skills and Experience

• Highly organized and detail-oriented with strong follow-through
• Comfortable working with data, systems and processes
• Able to manage multiple priorities and follow a consistent schedule for timely gift processing and donor acknowledgments
• Proactive, dependable and able to resolve routine issues independently
• Strong communicator with a friendly, service-oriented approach to donors and colleagues
• Experience with CRM/database systems, Excel or similar tools preferred

Compensation

This is a part-time, non-exempt, hourly position (approximately 25 hours/week). Hourly rate: $20–$23/hour, based on experience. We offer a flexible part-time schedule, a collaborative team environment and the opportunity to do meaningful work supporting youth in our community. Regular in-office availability is expected.