Development Assistant

The Choice, Inc.; Washington (District of Columbia); Hybrid; USD 18,000 - 24,000; Part time

Benefits offered by this job

Partial remote work

Downtown DC office access

Job summary

The Choice, Inc. is partnering with an environmental advocacy nonprofit to recruit a part-time Development Operations Coordinator to support its philanthropy team through December 2026.

This role focuses on Salesforce donor management, gift processing, donor acknowledgements, and coordination with the finance team. The position is primarily remote, with 1–2 days per week in our downtown Washington, DC office to support donations and mail processing.

Qualifications

• H hands-on experience with Salesforce or similar fundraising CRM.
• Experience in nonprofit development or fundraising operations.
• Experience with donor/gift processing and maintaining accurate records.
• Ability to work independently with minimal oversight and strong communication.

Responsibilities

• Process donations and enter gift/donor data into Salesforce.
• Maintain donor records and perform regular data entry, deduplication, and cleanup.
• Prepare donor mailing lists and Salesforce segments.
• Prepare weekly donor acknowledgements and mail merges.
• Coordinate with Finance on gift reconciliation and donor restrictions.
• Assist with reconciliation between Salesforce and QuickBooks.
• Process and scan mail and coordinate deposits.
• Support state charitable registrations and work with compliance vendors.
• Answer donor questions and provide responsive service.
• Collaborate with external Salesforce consultant and support reports/dashboards.

Skills

Salesforce CRM

Nonprofit fundraising

Data entry

Attention to detail

Job description

Part-time: 20 hours per week / 3 days per week. There is flexibility on specific days.

Temporary through December 2026, with potential extension

The Choice is partnering with an environmental advocacy nonprofit to recruit a part-time Development Operations Coordinator to support its philanthropy team through the end of the year.

This is a great opportunity for someone with nonprofit development, fundraising operations, or donor database experience who is looking for a part-time schedule. The position will focus primarily on Salesforce database management, gift processing, donor acknowledgements, and coordination with the finance team.

The organization has a primarily remote staff, but this position will work approximately three days per week and will need to be in the organization's downtown Washington, DC office 1-2 days per week to support donation and mail processing. The remaining work can be completed remotely.

The position is expected to begin as soon as possible and continue through December 23, 2026, with the possibility of an extension into January.

Responsibilities

• Process incoming donations and accurately enter gift and donor information into Salesforce
• Maintain accurate donor records through regular data entry, deduplication, updates, and database cleanup
• Prepare donor mailing lists and other Salesforce segments
• Prepare weekly donor acknowledgement letters and mail merges
• Coordinate with the Finance team on gift reconciliation, donor restrictions, and accurate financial records
• Assist with reconciliation between Salesforce and QuickBooks
• Process and scan incoming mail and coordinate bank deposits
• Support state charitable registration requirements and coordinate with an outside compliance vendor
• Assist with donor questions and provide responsive customer service
• Help coordinate projects and requests with the organization's external Salesforce consultant
• Support Salesforce reports, dashboards, and other database projects depending on experience
• Assist the Philanthropy Director and team with additional development operations and administrative projects as needed

Qualifications

• Hands-on experience using Salesforce or a similar fundraising CRM; Salesforce experience strongly preferred
• Previous experience working in nonprofit development, fundraising operations, advancement, donor services, or a related area
• Experience with donor/gift processing and maintaining accurate database records
• Strong attention to detail and comfort working with financial and donor information
• Ability to work independently and manage recurring responsibilities with minimal oversight
• Strong organizational and communication skills
• Comfortable working collaboratively with development and finance teams
• Ability to commute to downtown Washington, DC 1-2 days per week