Development & Administrative Operations Manager

Montage Hotels & Resorts; Irvine (CA); On-site; USD 100,000 - 108,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) with company match

Daily Pay Opportunities

Hotel discounts

Free meals

LinkedIn Learning membership

Job summary

Montage Hotels & Resorts in Irvine, CA seeks a Manager, Development & Administrative Services to lead the admin and operations of the Development Department, coordinating calendars, travel, communications, and contract management.

You will partner with Legal, Finance and stakeholders, drive process improvements, and cultivate a high-performing, discreet team culture while supporting executives in a fast-paced environment.

Qualifications

• Bachelor’s degree or 5–7 years executive support/ops experience.
• Extremely organized with strong planning and prioritization.
• Anticipates needs and works with limited direction.
• Excellent verbal and written communication with diverse audiences.
• Experience handling confidential information and high discretion.

Responsibilities

• Oversee admin and operational functions of Development Department.
• Manage complex executive calendars and travel across destinations.
• Coordinate development meetings, visits and partner engagements.
• Prepare agendas, materials; monitor travel and logistics.
• Support contracts, NDAs, and departmental docs with Legal/Finance.
• Drive process improvements and foster team culture.

Skills

Executive support

Travel planning

Communication

Discretion

Multitasking

Team collaboration

Problem solving

Education

Bachelor’s degree

Tools

Microsoft Office

Adobe Acrobat

Nitro PDF

Project management tools

Job description

Montage Hotels & Resorts in Irvine, CA seeks a Manager, Development & Administrative Services to lead the admin and operations of the Development Department, coordinating calendars, travel, communications, and contract management.

You will partner with Legal, Finance and stakeholders, drive process improvements, and cultivate a high-performing, discreet team culture while supporting executives in a fast-paced environment.