Detail‑Oriented Office & Records Assistant

Weiss Ratings; Town of Florida (NY); On-site; USD 18,000 - 24,000; Part time

Job summary

Weiss Ratings is seeking a dependable Office Assistant to provide part-time, as-needed support across office operations. This hybrid role involves document management, mail handling, equipment coordination, and general on-site support in a fast-paced environment.

The ideal candidate is organized, tech-savvy, and able to prioritize multiple tasks with minimal supervision. Experience in an office setting and comfort with standard software tools are preferred.

Qualifications

• High school diploma or equivalent required; college coursework or degree a plus.
• Comfortable using computers, modern workplace applications, and web-based tools.
• Prior experience in an office, administrative, or support role is a plus.
• Strong organizational skills with attention to detail.
• Ability to work independently and manage changing priorities.

Responsibilities

• Document & Records Management: Gather, scan, organize, and file documents in PDF and digital formats; assist with records storage organization and maintenance.
• Office & On-Site Support: Provide on-site office support, run local errands, manage mail handling and distribution.
• Equipment Coordination: Coordinate laptop distribution for new employees and returns for departing staff; provide light on-site tech support.
• Other Duties: Perform additional administrative and operational tasks as assigned.

Skills

Strong organizational skills

Attention to detail

Independent work

Customer-service mindset

Strong communication skills

Adaptability

Education

High school diploma or equivalent

College coursework or degree a plus

Tools

Microsoft Office

Outlook

Teams

Word

Excel (basic)

Job description

Weiss Ratings is seeking a dependable Office Assistant to provide part-time, as-needed support across office operations. This hybrid role involves document management, mail handling, equipment coordination, and general on-site support in a fast-paced environment.

The ideal candidate is organized, tech-savvy, and able to prioritize multiple tasks with minimal supervision. Experience in an office setting and comfort with standard software tools are preferred.