Office Assistant

Weiss Ratings; Town of Florida (NY); On-site; USD 18,000 - 24,000; Part time

Job summary

Weiss Ratings is seeking a dependable Office Assistant to provide part-time, as-needed support across office operations. This hybrid role involves document management, mail handling, equipment coordination, and general on-site support in a fast-paced environment.

The ideal candidate is organized, tech-savvy, and able to prioritize multiple tasks with minimal supervision. Experience in an office setting and comfort with standard software tools are preferred.

Qualifications

• High school diploma or equivalent required; college coursework or degree a plus.
• Comfortable using computers, modern workplace applications, and web-based tools.
• Prior experience in an office, administrative, or support role is a plus.
• Strong organizational skills with attention to detail.
• Ability to work independently and manage changing priorities.

Responsibilities

• Document & Records Management: Gather, scan, organize, and file documents in PDF and digital formats; assist with records storage organization and maintenance.
• Office & On-Site Support: Provide on-site office support, run local errands, manage mail handling and distribution.
• Equipment Coordination: Coordinate laptop distribution for new employees and returns for departing staff; provide light on-site tech support.
• Other Duties: Perform additional administrative and operational tasks as assigned.

Skills

Strong organizational skills

Attention to detail

Independent work

Customer-service mindset

Strong communication skills

Adaptability

Education

High school diploma or equivalent

College coursework or degree a plus

Tools

Microsoft Office

Outlook

Teams

Word

Excel (basic)

Job description

Weiss Ratings is the nation's leading independent provider of ratings and analysis on stocks, ETFs, mutual funds, banks, credit unions, insurance companies, and digital assets. Our mission is to empower consumers, professionals, and institutions with high-quality, unbiased advisory information to help them invest smarter and safer. Recognized by the U.S. Government Accountability Office (GAO) and The Wall Street Journal for the accuracy and performance of our ratings, we are committed to delivering trusted financial intelligence.

The Opportunity

We are seeking a dependable and detail-oriented Office Assistant to provide part-time, as-needed support across office operations. This hybrid role plays an important part in ensuring smooth day-to-day administrative and operational functions, including document management, mail handling, equipment coordination, and general on-site support. The ideal candidate is flexible, organized, and comfortable working with modern technology in a dynamic environment.

Key Responsibilities

Document & Records Management:

• Support legacy projects by gathering, scanning, organizing, and filing documents in PDF and digital formats
• Assist with records storage organization and maintenance

Office & On-Site Support:

• Provide on-site office support as needed, including local errands
• Retrieve, process, sort, and distribute incoming and outgoing mail

Equipment Coordination:

• Partner with internal stakeholders to support laptop distribution for new employees
• Manage laptop and equipment returns for departing employees
• Provide light on-site technical support, depending on skill level

Other Duties:

• Perform additional administrative and operational tasks as assigned

Qualifications

• High school diploma or equivalent required; college coursework or degree a plus
• Comfortable using computers, modern workplace applications, and web-based tools
• Prior experience in an office, administrative, or support role is a plus
• Strong organizational skills with attention to detail
• Ability to work independently and manage changing priorities

Preferred Qualifications:

Some experience using AI tools to improve productivity, organization, research, or administrative workflows is preferred

• Strong communication skills and a customer-service mindset

Technical Skills

• Working knowledge of Microsoft Office tools, including Outlook, Teams, Word, and basic Excel functions, as well as the ability to learn new systems quickly
• General comfort with technology and ability to learn new systems quickly

Work Arrangement

• Full-time schedule, Monday through Friday, during standard business hours
• Fully on-site role with regular presence required at the Weiss Ratings office

Why Join Weiss Ratings?

• Be part of a company known for independence, accuracy, and trust
• Work in a collaborative, entrepreneurial environment
• Gain exposure to a variety of operational and administrative functions
• Full-time opportunity to support meaningful work and contribute to important operational functions

EEO Statement

Weiss Ratings prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristics protected by applicable law.