Detail-Oriented Administrative Pro | Office & Scheduling

Prospectblue; Richmond (VA); On-site; USD 38,000 - 48,000; Full time

Job summary

ProspectBlue is seeking a reliable Administrative Assistant to provide day-to-day administrative and operational support for our Richmond, VA office. You will help keep the office organized, support executives, manage schedules, handle travel arrangements, and maintain filing systems.

The role requires attention to detail, discretion with confidential information, and the ability to manage multiple priorities.

Qualifications

• Provides administrative support and scheduling assistance.
• Manages correspondence and document handling.
• Maintains organized filing systems and records.
• Handles confidential information with discretion.
• Coordinates travel arrangements and meeting logistics.

Responsibilities

• Complete, prepare, and process forms, documents, and other administrative paperwork.
• Assist executives with scheduling, meetings, correspondence, and day-to-day administrative needs.
• Coordinate and schedule business travel, including transportation, accommodations, and itineraries.
• Research company archives and records to locate and retrieve requested information.
• Maintain organized paper and electronic filing systems and archives.
• Scan, organize, and electronically store documents and records.
• Process incoming and outgoing mail, packages, and other deliveries.
• Make occasional office errands, such as trips to the post office or other local business-related locations.
• Monitor office supply levels and order supplies as needed.
• Assist with meeting preparation, including scheduling, materials, and other logistical details.
• Prepare correspondence, reports, forms, and other documents as requested.
• Help maintain an organized and efficient office environment.
• Provide general administrative support to executives and other members of the team.
• Handle other administrative tasks and special projects as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Prioritization

Independent worker

Confidentiality

Multitasking

Research skills

Tools

MS Office

Email/calendar tools

Document management systems

Job description

ProspectBlue is seeking a reliable Administrative Assistant to provide day-to-day administrative and operational support for our Richmond, VA office. You will help keep the office organized, support executives, manage schedules, handle travel arrangements, and maintain filing systems.

The role requires attention to detail, discretion with confidential information, and the ability to manage multiple priorities.