Office Administrative Coordinator

Beacon Hill; Richmond Heights (MO); On-site; USD 28,000 - 33,000; Full time

Job summary

Beacon Hill in Richmond Heights, Missouri seeks an Office Administrative Coordinator to support daily operations, greet visitors, answer calls, and maintain a professional, efficient workplace.

You will handle data entry, filing, prepare reports and presentations, manage supplies and vendors, assist onboarding, process invoices, and coordinate meetings and events, requiring 1+ year of admin experience and strong MS Office skills.

Qualifications

• 1+ years of administrative, office management, or office support experience.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Professional demeanor and customer-service mindset.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Manage front desk operations, including greeting visitors and answering incoming calls.
• Coordinate office supplies, equipment, and vendor relationships.
• Schedule meetings, appointments, and conference rooms.
• Maintain electronic and physical filing systems.
• Prepare correspondence, reports, presentations, and other business documents.
• Assist with data entry, recordkeeping, and database management.
• Support onboarding and administrative tasks for new employees.
• Process invoices, expense reports, and other office-related documentation.
• Coordinate company events, meetings, and team activities.
• Handle special projects and administrative duties as assigned.

Skills

Administrative experience

Communication skills

Organization

Confidentiality

Tools

Microsoft Office Suite

Job description

Office Administrative Coordinator (1474828) Richmond Heights, Missouri

Salary: USD20 - USD24 per hour

Position Overview

We are seeking a highly organized and detail-oriented Office Administrator to support daily office operations and ensure a professional, efficient workplace environment. This role will serve as a key point of contact for employees, visitors, and vendors while providing administrative support across multiple departments.

Responsibilities

• Manage front desk operations, including greeting visitors and answering incoming calls.
• Coordinate office supplies, equipment, and vendor relationships.
• Schedule meetings, appointments, and conference rooms.
• Maintain electronic and physical filing systems.
• Prepare correspondence, reports, presentations, and other business documents.
• Assist with data entry, recordkeeping, and database management.
• Support onboarding and administrative tasks for new employees.
• Process invoices, expense reports, and other office-related documentation.
• Coordinate company events, meetings, and team activities.
• Handle special projects and administrative duties as assigned.

Qualifications

• 1+ years of administrative, office management, or office support experience.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Professional demeanor and customer-service mindset.
• Ability to work independently and maintain confidentiality.