Detail‑Oriented Administrative Assistant — Tax & Finance

Tax Savings Advisors; Gainesville (GA); On-site; USD 32,000 - 40,000; Full time

Job summary

Tax Savings Advisors in Gainesville, GA is seeking a full-time on-site Administrative Assistant to manage daily office operations, answer calls, greet visitors, and handle mail. The role supports tax and financial engagements with preparation of documents and client files.

You will coordinate calendars, assist with data entry, and provide executive-level support as needed, while upholding confidentiality and accuracy in a fast-paced professional services environment.

Qualifications

• Strong administrative assistance and clerical skills including scheduling, filing, data entry, and document management.
• Professional phone etiquette and client communication experience.
• Experience with executive administrative support and calendar management.
• Proficient with office software and quick to learn new systems.
• High attention to detail and ability to manage multiple tasks in a fast-paced environment.
• Commitment to confidentiality and reliability with sensitive information.
• Experience in a professional services or financial office is beneficial.
• High school diploma required; related coursework or certification is a plus.

Responsibilities

• Answer and direct phone calls; greet visitors.
• Schedule appointments and maintain calendars.
• Organize client files and support document prep for tax engagements.
• Data entry and updating records in firm systems.
• Coordinate with team to ensure smooth workflow; support executive tasks.
• Maintain confidentiality and compliance in client interactions.

Skills

Scheduling

Filing

Data entry

Document management

Phone etiquette

Communication

Calendar management

Meeting coordination

Correspondence

Attention to detail

Confidentiality

Reliability

Education

High school diploma or equivalent

Office administration certificate

Tools

Microsoft Office

Google Workspace

Job description

Tax Savings Advisors in Gainesville, GA is seeking a full-time on-site Administrative Assistant to manage daily office operations, answer calls, greet visitors, and handle mail. The role supports tax and financial engagements with preparation of documents and client files.

You will coordinate calendars, assist with data entry, and provide executive-level support as needed, while upholding confidentiality and accuracy in a fast-paced professional services environment.